Tag Archives: Wedding Coordination

Should I hire a coordinator?

On your wedding day, the last thing you want to do is stress! Hiring a professional coordinator can be the solution to your worries, but engaged couples often question – do they need a coordinator? Read on for questions to ask yourself to determine if it’s the right fit for you!

Are you an organized, Type-A person? Or do you prefer to let things flow?
There are a lot of moving pieces when it comes to planning a wedding. From guest lists to budget spreadsheets, wedding planning is a project for those who are especially detail-oriented and need to have control over every little aspect of their big day. Those who prefer to let things flow and take it easy would do well to bring on a professional to ensure that things fall into place as they should.

Do you value the opinion of a professional?
Even if you’re the most organized person you know, planning your wedding is not your full-time job. Event coordinators plan weddings for a living and are well versed in the little things that come together for the perfect celebration. A coordinator can help you navigate the vendor research process, as well as help to coordinate your wedding team and manage contracts and invoices. As a professional, they will have connections in the industry and will be able to provide you with educated opinions and referrals which can be invaluable throughout the planning process.

Will you be busy on your wedding day?
Well, that’s an easy one – of course you will be! You’ll be overwhelmed with love and emotions and you’ll want to spend your time with friends and family, not ensuring that the cake has been dropped off and the florist has placed all of her arrangements in the right place. If a full wedding coordinator isn’t in your budget (or you’d prefer the DIY route), we highly recommend all couples to hire a day-of coordinator to handle the last-minute logistics. Trust us, you won’t regret it.

So, is a coordinator right for you? We encourage all couples to get some help on planning – the process should be fun and there’s nothing fun about feeling overwhelmed. Whether you get help from your parents, your friends or a professional coordinator, we definitely think every couple could use the insight!

Proudly serving Bay Area Weddings for over twenty years, Fantasy Sound aims to be engaged couples’ first stop- offering Disc Jockey, Videography, Event Lighting Décor and Wedding Planning services. They are fueled by great ideas paired with strong coffee, and will never turn down a piece of red velvet wedding cake.

Do You Want To Plan Your Wedding…Or Manage It?

My good friend Alan Berg recently wrote a great article in the Beautiful Bride Magazine  about the importance of hiring a wedding coordinator and as a certified wedding coordinator I couldn’t agree more with his article. He brings up a great point in his article and asks brides this simple question: “Your wedding party is getting ready… but wait, who’s checking to see if the flowers have arrived? Who’s checking with the limo company to make sure they’re on their way? Who’s coordinating the band or DJ’s arrival at your reception venue?

If you answered your Maid of Honor, is that really the right answer? No doubt your Maid of Honor is someone very special to you. It’s her job to make sure you get ready and then, you want her to enjoy the experience of your wedding, along with the rest of your honored guests.

If you answered the Banquet Manager, it’s their job to ensure the reception and catering are on point, but it’s not up to them to make sure the rest of your chosen wedding vendors are where they’re supposed to be, when they’re supposed to be there. They may offer some planning help, but they’re main focus is the food and venue.”

That question really gets you thinking, doesn’t it? Don’t just take my word for it, check out his entire article below to get some great advice.


He ends his article with: “In my over 20 years in the wedding industry I know, first hand, that not having a professional planner is one of the two biggest regrets couples have after their weddings (not having video is the other).”

I have experienced the same thing Alan has, because whenever I ask brides and grooms what they regretted most about their wedding day, the answer was always not hiring a certified wedding coordinator or a professional videographer.  Please feel free to contact me if you are in need of a wedding coordinator or click here if you have a question about your wedding.  You will be helping yourself and other brides and grooms if I feature your question on my blog!

 Happy Wedding Planning!