Tag Archives: Fantasy Sound Event Services Event Lighting

Venue Spotlight: Wente Vineyards

As the oldest wine region in California, Livermore is home to vineyards, ranches, and farmlands, offering a large selection of stunning venues. So if you’re searching for a magical event space to host your wedding, we have the perfect property. This venue spotlight highlights Wente Vineyards, a picturesque location among the hills.

wente vineyards venue spotlight

Photography: OneLove Photography

Wente Vineyards offers several charming spaces, including:

  • Cresta Blanca Room: With 15 ft ceilings built from old wine barrels, this space provides a romantic ambiance for a dreamy country wedding.
  • Terrace Lawn: This outdoor space is nestled between the Spanish-style event center and rolling hills. It also accommodates up to 400 guests.
  • Vineyard Lawn: Providing views of the gorgeous sandstone hills surrounded by vineyards, this area comes complete with olive trees and market lights, creating a magical atmosphere for couples and their guests.

Engaged couples also have access to a getting-ready suite to prepare on location.

wente vineyards venue spotlight

Photography Credit: OneLove Photography

In addition to the breathtaking space, Wente Vineyards also offers the following:

  • 30 round tables 
  • Six 8-ft tables
  • On-site coordinator for check-in, vendors, and safety
  • Catering vendors
  • Wine from Wente Vineyards
  • Six wine barrels
  • A string of lights over the lawn space

Would you like to see Wente Vineyards in person? Call (925) 456-2450 to schedule a tour and explore this beautiful site yourself.

Address: 5050 Arroyo Road, Livermore, CA 94550    

Phone: 925-931-0200    

November Event Showcase

Event Services Showcase: November 16

Wouldn’t it put you at ease to have a dependable team to bring your wedding vision to life? We’d like to think so! Luckily, we’re hosting our Event Services Showcase on November 16, so you can get a glimpse of our services and meet the Fantasy Sound team. 

November Event Showcase

Immerse yourself in the magic of our photo booths, chat with our DJs, and take a look at our gorgeous chandeliers. And don’t forget to bring your questions and ideas – we’d love to hear them!

Join us for our following openings:

  • 6:30 pm
  • 7:30 pm
  • 8:30 pm

You can RSVP here to save your space. We look forward to seeing you there!

 

How to Level Up Your Event Photo Booth Experience

How to Level Up Your Event Photo Booth Experience

Your wedding is a day you’ll remember forever. While you may have a photographer to capture each intimate moment, you can also leave a memorable impression on your guests by renting a photo booth. This entertaining addition will bring out the best in your guests and ensure everyone has fun throughout the night. You can also get creative with personal touches to enhance the experience. If you want to bring a unique twist to your photo booth, here are some ideas to take yours to the next level. 

How to Level Up Your Event Photo Booth Experience

Go big with props

No photo booth experience is complete without props. Silly faces, masks, hats, wigs, and signs are all fun ways for guests to let loose and express themselves. Props bring out a playfulness that balances the elegance of the celebration. So throw on those bright wigs and get ready to make some memories!

Many photo booths, like ones from Fantasy Sound, offer plenty of props, but you may consider DIYing or bringing your own, especially if you have a vision in mind that fits your wedding theme. For instance, if you’re going rustic, you can get some western hats and bandanas. Or, if you prefer the eclectic vibe, flower crowns are also a crowd favorite. 

Customize your backdrops

Don’t want a blank canvas for your background? Go for a custom backdrop to personalize your wedding photo booth experience. You can have a monogram of your names, hashtags, wedding date, and splashes of your color palette. If you’re leaning into the latest trends, we recommend a live backdrop with greenery to bring the wow factor. Another fun idea is a floral backdrop that interweaves your colors for a stunning touch. 

Get crafty with the guest book 

Turn your photo booth into a wedding keepsake by having guests place their photos inside an album. In addition, you can provide markers and stickers for them to write their names and personalize a message. This photo booth idea is a unique way to bring out the artist in your family and friends. 

Also, remind them to print out two copies so they have something special to take home. 

Light it up 

If you’re searching for an element that breathes magic into your pictures, focus on the lighting. A string of lights provides a warm and cozy ambiance perfect for capturing sweet moments. Plus, it’s a simple way to bring your fairytale to life with minimal effort. Add a string of lights for an extra spark in your photos, or better yet, use our Market Light Backdrop to give the illusion of twinkling stars.

Photo booths automatically transform an event. But adding elements like props and lights can make the photo booth experience even more enjoyable. So whether you go for a simple backdrop or bring out all the stops with props, you and your guests will remember the night for years to come.  

Are you ready to elevate your event and photo booth? Then, RSVP to the next Event Services Showcase on 11/16 to meet our team and learn how we can service your special day! 

wedding day playlist

8 Old-School Classics to Fill Your Wedding Playlist

When it comes to wedding planning, plenty of decisions are on your plate. From selecting caterers and local venues to creating the guest list, you may feel something is missing on your checklist. But one thing you don’t want to forget about is your wedding playlist. Music brings your special day to life while getting the party started.

Whether you’re searching for a funky beat or a romantic ballad, there are plenty of tunes you can use to fill your wedding playlist. But if you don’t know where to start, here are eight classics to complete your wedding day and fill the dance floor.

wedding day playlist

Photography: Hazy Lane Studios

  1. Stevie Wonder – Isn’t She Lovely

This upbeat R&B and soul track is not only a favorite among wedding couples but will immediately melt hearts all over the dance floor.

  1. Train – Marry Me

There’s nothing like a sweet ballad to keep the crowds in awe. With lyrics lending themselves to forgetting your troubles and starting a new chapter of your life, you will feel like you’re falling in love all over again. 

  1. Etta James – At Last

Reminding listeners that the long-awaited moment has finally arrived, this beautiful melody is the perfect song to debut your love and new life together.

  1. Ed Sheeran – Perfect

While everyone is head over heels for love at first sight, Ed Sheeran’s Perfect is a sweeping anthem celebrating imperfections through the companion’s eyes. With soft vocals over piano keys, this song will make you two feel like you’re the only ones in the room.

  1. Elton John – Your Song

Imagine a song dedicated to you on your special day. This simple ballad is sure to bring a swelling sense of love through its blend of lyrics and soulful singing. 

  1. Righteous Brothers – Unchained Melody

A beautiful classic, Unchained Melody allows you to slow down and savor the moment with your partner. This gem is perfect if you’re searching for a song with a slower tempo. 

  1. Frank Sinatra – The Way You Look Tonight

This jazzy tune will surely transport you back to a simpler time. The trumpets and Sinatra’s vocal crescendos will leave you with a bright sparkle in your eyes. 

  1. Jason Mraz – I’m Yours

Looking for an uplifting tune? I’m Yours features a simple combo – a ukulele and vocals. As soon as the ukulele plays, you will find yourself swaying in your partner’s arms with guests bobbing their heads (or lighting up the room with their phones).  

  1. Shania Twain – From This Moment On

From the country legend Shania Twain, this power ballad hits the core of love with a gorgeous resolute of marching into the future with the love of your life. It’s an excellent choice for the first dance or first kiss. 

  1. Hall and Oates – You Make My Dreams

Who says happy endings only happen in movies? Hall and Oates beg to differ! You make my dreams is a fun bop perfect for dancing, laughing, and getting everyone up out of their seats.

We hope this vault of classics inspires you to pick the songs that speak to your heart and fill your day with endless memories. For more assistance with your wedding details, RSVP to our next Event Services Showcase today!

wedding planning round-up

Wedding Planning Roundup: 5 Helpful Resources

It’s time for another wedding planning roundup! Whether you’re newly engaged (congrats!) or you feel like an experienced fiancé(e) by now, these resources will keep you up-to-date on the latest industry trends and best practices as you plan your big day.

wedding planning roundup

How to Have a Chic and Unique Fall Wedding (Glamour and Grace)

There’s a good reason fall is the most popular season for weddings! The beauty of harvest season is unmatched, but if you’d prefer to skip pumpkin overload, this article will help you find a fresh take for your fall wedding.

Trend Alert: Top Forward Arch Wedding Cakes To Swoon Over (Tidewater and Tulle)

Who said cakes must have flat tops? As couples look for unique ways to enhance their weddings, Tidewater and Tulle is highlighting the latest cake trend: shaped arch tops! We love this look, so we knew this one had to make the list.

Managing Family Troubles During Wedding Planning (Elizabeth Anne Designs)

“Wedding planning was completely drama-free!” …said no one ever. If you’re dealing with family headaches, you won’t want to miss this article that shares tips for couples to navigate through wedding drama as smoothly as possible.

20 Do’s and Don’ts Right After You Get Engaged (Zola)

If you just said “yes,” this is a must-read article outlining the first things you should do (and avoid) when you’re newly engaged. It’s OK if you have to squeeze this in between staring at your new bling and scrolling through Pinterest.

Copycat Friends: How to deal with stolen wedding ideas (So This Is Love)

When everyone in your orbit is also planning a wedding, things can start to feel a little competitive. But that’s not the vibe you want going into your big day! So if you’re dealing with a copycat or two, read this article to learn how to handle the situation with ease.

We hope these tips and ideas will help you overcome wedding planning fatigue and plan the celebration of your dreams. Come back next month for a new roundup!

Wedding DJ Guest Requests

Should Your Wedding DJ Allow Guest Requests?

When you’re planning a wedding, one of the many decisions you’ll make on the way to the aisle is the type of music and entertainment you’ll have for guests. Do you hire a DJ or a live band? Do you create your own playlist or let them run with it? 

While DJs bring a lot to the table (no pun intended), it’s important to select a wedding DJ you can trust to keep the party alive. And in searching for the best fit, you’ll want to ask the all-important question:

How do you handle song requests as a wedding DJ?

There’s only one right answer: It’s up to you! A great wedding DJ leaves that decision to the couple, as it’s a matter of preference. 

While we leave it up to our couples, we generally support guest requests as it adds an element of interaction to the celebration. If guests pick songs they love, it will surely get them on the dance floor! (Plus, there may even be some jams you forgot about in the shuffle of planning your wedding!)

Wedding DJ Guest Requests

But accepting guest requests doesn’t mean you lose control of your wedding vibe. Here are a few suggestions for opening the floor while maintaining the right energy:

Collect song requests before the wedding.

A popular way to involve guests in the party process early is by asking for song requests on the RSVP card. This will get your guests thinking about your big day and, when the wedding day arrives, they’ll be excited to hear their song! To jazz it up even more, consider placing RSVP cards conveniently for the wedding DJ to pick them out and shoutout your guests’s requests. Nothing brings the hype like a spotlight!

Create a “do not play” list.

Don’t worry about hearing songs you hate on your wedding day. If there are certain songs you can’t stand, create a “do not play” list to share with your DJ! That way, you aren’t surprised by a song that makes you cringe on the dance floor. That goes for those overplayed wedding songs that might feel a bit cliché for your big day. Don’t be afraid to set boundaries with the songs you don’t like!

Discuss expectations with your DJ.

Of course, most couples’ main concern is that someone will request a song they hate or one that isn’t appropriate for the rest of their guests. (There’s no need to make grandma blush on your wedding day!) That’s why working with an experienced DJ is essential. 

A DJ with wedding experience will know which requests are worth taking and which aren’t a good fit for your big day. It’s their job to keep a pulse on the vibe of the party, so you can trust a seasoned DJ to take all requests with a grain of salt. 

Make sure to set clear parameters around the style of songs you would like played. Just like your well-considered decor, your music needs to fit the vibe too. So share all the details, like your favorite artists, whether explicit music can be played, and which genres you would like to avoid. 

Remember: This is your big day and your wedding DJ is there to make it all the better! Just like your other vendors, it’s vital to find a DJ you love and feel comfortable working with. After all, the DJ runs the party — so pick the best party manager you can!

Delford West Flowers

Karl R Eckel, Delford West Flowers {Creative Partner Spotlight}

Floral arrangements can make an event space come to life with the right florist. Lucky for you, we got to interview the very talented owner of Delford West Flowers, Karl R. Eckel!

He’s got an extraordinary eye for design, but we’ll let him tell you more about himself!

Tell us a bit about your professional background. What brought you to the event industry?

I was brought into the event industry on a recommendation from my uncle, a friend needed a part time driver for a flower shop. It was during high school and I was in the work study program and was able to attain credits with a part time job. After working there for two years, I wanted to own my own business and decided on a flower shop.

What do you love about your job?

I love my job because it is always changing and evolving, from the business aspect as well as the clients. I knew that I was not a person to work in an office with set hours. Even though we sell wedding flowers, I feel we are helping people fulfill the dreams of their perfect wedding, no matter how big or small.

If you could share one wedding planning tip with an engaged couple, what would you tell them?

The best tip I can give to engaged couples is to have the wedding they want; the only people they should please are themselves.

Who doesn’t want the best of the best bringing their space to life?! If you’re looking for a fantastic florist in Livermore, Delford West Flowers can hook you up. Check out their floral eye candy at @delfordwestflowers while you’re at it!

 

Vendor Credits –

Venue: Palm Event Center in the Vineyard
Wedding Coordinator: Ybarra Events
Videographer: Toast Wedding Films
Florist: Delford West Flowers
DJ: DJ Jeremy Productions
Hair & Makeup Artist: Styles By Ann
Wedding Dress: Novella Bridal Boutique
Tux: Generation Tux
Lighting: Fantasy Sound Event Services
Livermore Wedding Venue

Venue Spotlight: Fox Hill Ranch

The Tri-Valley area has many wonderful venues to offer and we are thrilled to highlight Fox Hill Ranch! Rustic, classy, and farmhouse chic, Fox Hill Ranch offers the perfect spaces to fulfill your rustic wedding dreams. 

Fox Hill Ranch

Fox Hill Ranch offers a few spaces to enjoy on your wedding day, including:

  • The Barn: Perfect for a reception and offers plenty of space for dancing and activities.
  • The Pavillion: Enjoy your ceremony under a beautiful pavilion that will stand out not just in your pictures and video, but in your guests’ eyes too!
  • Bonus: You’ll also find a quaint area that throws you back in time to the Old West with a saloon, hotel, and bathhouse that is perfect for guests to explore during cocktail hour. Talk about unique photo opportunities for you and your guests!

Livermore Wedding Venue

In addition to the staged spaces, the property offers a suite to take photos while the wedding party gets ready. With mirrors, tall ceilings, and room for the whole gang, Fox Hill Ranch is ready to accommodate you and your loved ones!

A wedding venue like no other, Fox Hill Ranch will make your big day stand out for years and years to come. To live out the farmhouse wedding of your dreams, schedule a tour of Fox Hill Ranch!

Address: 3458 Byer Rd, Byron, CA 94514

Phone Number: (925) 580-9125

Vendor Credits:

candle chandelier with greenery

Photo of the Month – Candle Chandelier with Greenery

Elegance, beauty and simplicity radiate from this breathtaking room! Greenery is popping up everywhere in wedding inspiration, which is one of the reasons why our round candle chandeliers are so popular with engaged couples. Adding touches of greenery to stunning light fixtures can brighten up a room instantly — and this photo is the perfect example! 

candle chandelier with greenery

From the long taper candles gracing the tables to the warm, inviting uplighting accenting the vineyard barrels, the room glows with so much effortless beauty. Of course, all eyes are on the sweetheart table at center-stage! This breathtaking space at Palm Event Center is one of our favorites, and it’s sure to wow every guest that enters! Many thanks to Lauren Feddersen Photography for capturing the space so beautifully! 

7 Creative Wedding Entertainment Ideas to Spice Up Your Wedding

Who doesn’t want their wedding to be the event of the year? Imagine your big day as a day no one will ever forget — that sounds pretty amazing, right? Well, with the right wedding entertainment, it’s not as hard to achieve as you think! 

With just a few creative wedding ideas, your celebration will undoubtedly be one for the books. To keep the fun rolling all night, keep reading and get your creative juices flowing!

Yard games

Let’s not overlook a simple yet super fun addition to any party! Instead of guests feeling stuck at their table, they can have the opportunity to play cornhole, horseshoes, rope toss, giant Jenga, connect four, and other yard games. Everyone loves the opportunity to play — and a little friendly competition never hurt!  What’s more fun than a classic backyard party experience?

Team mascots

Just think about how stoked your guests would be if everyone’s favorite team mascot walked in to join the party; too fun, right? Dancing and snapping photos with your fave mascot will definitely stick with your guests for years to come! 

Live entertainment

wedding entertainment

Photo Credit: Maurice Ramirez

Live entertainment isn’t limited to live bands! Comedians, impersonators, artists (caricature, silhouette, etc.), tarot card readers, and many more are ready to join your big day and get your guests in the party mood. Whether they’re warming up the crowd during cocktail hour, livening up the reception after dinner, or surprising your guests near the end, there are a multitude of options to keep your loved ones on their toes!

DIY food stations

interactive food stations

Photo Credit: Jay Tsai Photography

Doughnut towers, ice cream sundae bowls, chocolate fountains, popcorn bowls, champagne flute stations, and so many more options are ready for you to make your own! Everyone loves an opportunity to eat, especially something they love! Get your guests off their feet and into your creative use of space and food; you and your guests will not be disappointed! 

Choreographed dances

Hear us out: flash mob. Nothing like shaking up your guests’ expectations like surprising them with entertainment filled with familiar faces! This will take a little more time and planning but is so worth the added pizzaz on your big day. It’s also a very fun bonding moment for you and your wedding party!

A nod to shared passions

Think outside of the box. What are you and your future spouse passionate about? How can you incorporate that into your wedding day? The options are endless for your big day’s itinerary, so make it your own! If you love board games or murder mysteries, consider hosting a murder mystery game before dinner is served (a la The Office). Remember, it’s YOUR day!

Fireworks

If your venue permits, fireworks are always an exciting addition that adds a romantic flare to your wedding day. Enjoy the lights and shimmers in the sky before your big sendoff. Talk about going off with a bang!

There’s no need to feel confined to the typical wedding itinerary! The options are truly endless for your big day, so get creative and don’t hold back. Allow yourself the opportunity to thoroughly enjoy your day and your guests!

3 Types of Event Drapery Fabric

Whether it’s a Pinterest mood board, a fave Instagram aesthetic, or an idea in your head, you have the look and feel of your wedding day nailed down. If you want to achieve a particular look and feel, you will want all the details right.

A perfect wedding entails the right flowers, venue, colors, and drapery fabric! Yet, drapery fabric often gets overlooked, so let’s talk about how to pick the right style. 

Sheer Drapery

Sheer Drapery

Photo Credit: Jennifer Skog

Sheer drapery might be your jam if you’re after a romantic, dreamy, light, and airy feel. Sheer fabric is lightweight, great for uplighting, and easy to manipulate into whatever you need. It gives off a soft, flowy look that is perfect for layering! 

Poly Satin Drapery

Poly Satin Drapery

If elegance and high-class vibes are your goal, poly satin drapery is the fabric for you. This material has a glossy finish and comes in many colors, so you can get creative with your color palette. Poly satin’s sheen steps it up a notch and elevates a space for a more elegant feel.

Velour Drapery

Velvet Drapery

Photo Credit: Tyler Vu Photography

Royalty and old-world class are easily achieved with velour drapes. You might mistake this material for velvet, but velour is a superior choice over velvet as it’s more durable than its delicate counterpart. This fabric offers a soft texture that makes the space feel cozy and inviting. Perfect for making a large room feel more intimate for smaller guest counts! 

Event drapery allows you to be creative in a multitude of ways, whether dressing up a table for food, guest books, and gifts or creating defined spaces within a larger room. Plus, certain materials can draw light in when needed or block light out for a dramatic effect — so a lighting designer can help you create the right design! 

You can also use fabric to draw attention to certain areas of the room by hanging or draping around features like the sweetheart table, cake table, or dance floor. You can even use the material to accent centerpieces. The possibilities are endless! There are so many options for drapery and fabric, so be sure to check out what we have to offer!.

Venue Spotlight: Ruby Hill Golf Club

Ruby Hill Golf Club, located in Pleasanton, California, is ready to book your big day! Ruby Hill provides the perfect setup for any wedding style with a plethora of wonderful additions. 

Ruby Hill Golf Club Ballroom

Photo Credit: Shani Studios

Their beautiful venue offers a variety of event spaces, including:

  • The Clubhouse Ballroom: This stunning space features a grand staircase with a spacious ballroom and balconies with breathtaking views. You don’t want to miss out on the two-story event space with lots of natural light!
  • The Grille: No wedding day is complete without an outdoor cocktail hour in the beautiful Southern California weather. The Grille is an outdoor covered area for the most perfect cocktail hour!
  • Outdoor Ceremony Space: This little slice of heaven features a pergola with flowers and vines to serve as the perfect ceremony backdrop.

There are two dressing areas for wedding party members to get ready and enjoy the day. 

Ruby Hill Golf Club has plenty of additional benefits for couples as well, including:

  • Complimentary dance floor 
  • Complimentary cheese and fruit with champagne in each dressing room 
  • Five and a half hours of dedicated time for the ceremony and/or reception 
  • On-site catering and event staff 
  • Tables and chairs for up to 250 guests 
  • Table linens and linen napkins 
  • China, glass, and flatware 
  • Complimentary on-site parking

Are you ready to see this dreamy space for yourself? Give our friends at Ruby Hill Golf Club a call! 

Phone Number – (925) 417-5840

Address – 3400 W Ruby Hill Dr., Pleasanton, CA 94566

Photo of the Month – Wooden Chandeliers

The perfect touches to your big day are in all the little details. However, these gorgeous chandeliers hardly feel like little details! Elegantly draped with wooden beads and encased with modern black iron, these stunning light fixtures fit so many beautiful styles. 

wooden chandeliers

This gorgeous photo is brought to life with the captivating floral arrangements done by Nicole Ha Design that add the perfect pop of color. The stunning scene sets the stage for the happy couple and all their loved ones to celebrate their big day with the perfect lighting shining down! 

Want these gorgeous chandeliers at your wedding? Get in touch with us!

Photographer: Corinna Rose Photography  

Lighting, DJ, Video, Photo Booth: Fantasy Sound Event Services

Florist: Nicole Ha Design

Rentals: Pleasanton Rentals

Venue: Palm Event Center in the Vineyard

Event Lighting Q&A

Lighting is critical to the success of your big day. You will want more than a few light switches controlling the look of your space, so it’s best to have a professional handle it! The last thing you want is to poor lighting reflecting in your pictures and videos of your big day after all the hard work you put into planning and preparing. After all, your pictures are the best way to carry the memories of your big day forever! 

Uplighting

Photography Credit: Ether & Smith

Q: Do I really need a lighting designer?

A: Yep – lighting design is what brings the rest of your wedding together! Even the most beautiful flowers won’t look so stunning under stuffy overhead lighting. An expert will ensure that your event space is well-lit while highlighting all of the amazing details.

Q: Do I need to have technical AND decorative lighting?

A: Yes! Technical and decorative lighting have very different purposes. While decorative lighting is intended to dress up your venue and add more dynamism to the space, technical lighting ensures everything is well-lit and functional. For instance, uplighting adds color to the room while spotlights highlight specific elements like the cake table or dance floor!

Event Lighting Q&A

Photography Credit: Ether & Smith

Q: How much can I expect to spend on event lighting?

That ultimately depends on how large your venue is, the size of your guest list, and your overall vision for the space. We recommend setting aside at least $1,500 in your budget, but your wedding planner and lighting designer can help you land on a more accurate estimate.

Q: When should I book a lighting designer for my wedding?

There is no such thing as too soon — especially with this year’s wedding boom! We suggest securing your wedding lighting contract shortly after booking your venue and wedding planner, as lighting will play a significant role in your planning process’s overall design and timeline.

While you might save a few dollars by nixing the lighting specialists, all the elements you invested time planning and putting together will suffer without a professional highlighting every last detail. 

Wondering if we’re the right fit for yor big day? Get in touch with us

The wedding of your dreams turns into a “night to remember” when all you have to do is sit back and enjoy the night under the stars — or is that just our stunning chandelier?

Follow Us on Social Media

Planning a wedding? We’ve got all the inspiration you need over on the Fantasy Sound Instagram page! 

follow us on social media

The show-stopping lighting and gorgeous photos are enough to hit the follow button, but we’ve also got all the tips and tricks to make your wedding planning a breeze. Whether you’re looking for stunning pictures as inspiration or want to know the ins and outs to make your big day smooth sailing, we’ve got you covered!

Click here to follow us on social media!

Casa Real Wedding | Tiffany + Jesse

Today, we’re bringing a truly stunning Casa Real wedding with you as we celebrate Tiffany and Jesse’s nuptials! It’s always a pleasure working at Casa Real, especially when we get to work with a couple as fun-loving and open-minded as these two.

livermore wedding venue

Their sweet wedding ceremony brought elegance to the forefront with soft uplighting, gold accents, and beautiful blooms.

pleasanton wedding venue casa real wedding ceremony

And as we move to the reception space, you’ll notice some familiar floral arrangements dressing up the sweetheart table! (Although you may miss it, seeing that our crystal beaded chandelier really stole the show.)

The starburst chandelier really highlighted the dance floor, putting Tiffany and Jesse center-stage for their first dance. And of course, their guests loved breaking it down “under the stars” as the night went on!

A simple, classy crystal chandelier strung above the sweetheart table added an elegant touch to the space, giving them the perfect photo op alongside blush blooms and greenery.

casa real wedding reception

However, it wasn’t all fab design! Tiffany and Jesse’s guests were treated to a fully immersive experience with yard games like Connect 4 and Jenga, as well as a DIY horchata bar (YUM!).

So won’t you join us in celebrating these sweet lovebirds? Cheers to you, Tiffany and Jesse!

casa real wedding

More than anything, we’d like to express our gratitude to the wonderful creative partners who made this Casa Real wedding a day to remember!

Photos: Ether & Smith | @etherandsmith
Design: SmittenKiss Planning & Design | @smittenkissllc
Florist: JC Weddings & Events | @jcweddings_events
Lighting & Installation: Fantasy Sound Event Services | @fseevents
Venue & Catering: Casa Real at Ruby Hill Winery| @casarealevents
Stationery: LettersbyDina | @lettersbyd
Hair + Makeup: Beauty by Chau Nguyen | @beautybychaunguyen
DJ/Emcee: Paul Stylez | @paul_stylez
Display: BooVara Designs | @boovaradesigns
Cake: La Vie Douce Design | @laviedoucedesign
Rentals: Hensley Event Resources | @hensleyeventresources
Dress: Martina Liana Bridal Designs | @martinalianabridal
Photo Booth: Say Ya! Photo Booth | @sayyaphotobooth

Event Services Showcase

Event Services Showcase: Get to Know Us on March 10!

Psst — we have another Event Services Showcase coming up on March 10 and we would LOVE to see you there. Immerse yourself in the full Fantasy Sound experience and fall in love with all we have to offer for your big day!

RSVP to our Event Services Showcase and get ready for:

  • Answers to all of your questions from our amazing team of event pros
  • A chance to try out our photo booth for yourself
  • Meet-and-greet opportunities with our crew of DJs
  • An up-close look at the lighting fixtures we’re known for

Event Services Showcase

We’ll be here ready and waiting to fill your head with creative ideas and helpful advice while we cheer you on throughout your journey. But first, we need to know a little bit about you and your event…and we need you to come out and get a feel for how our services can transform your celebration.

You can sign up for one of three slots on March 10:

  • 6:30 p.m.
  • 7:30 p.m.
  • 8:30 p.m.

Save my seat for the Mar. 10 Showcase!

NOTE: Our Showcase is a meet-and-greet, which means there will be other couples in attendance. This allows us to highlight our many products and services to the group at once.

With that said, we understand you might be ready to dive in headfirst — you’re excited, we get it! We are, too. If that’s the case, go ahead and schedule a 1:1 personal consultation with us so we can get this show on the road!

We are available for consultations from Tuesday-Friday between 10 a.m. – 5 p.m. or on Saturdays between 9 a.m. – 2 p.m. We also have appointments available on Wednesday and Thursday evenings. Get in touch with us to schedule your consultation.

5-light orb chandelier | wedding lighting

Wedding Lighting: 6 Types to Consider for Your Big Day

Once you dive into wedding planning, it’s easy to get excited about all of the little details that go into your perfect day. Chair types, linen choices, centerpieces… There’s a lot to consider when it comes to the look and feel of your big day. But there’s one element that allows your whole design to shine: wedding lighting!

Now, we’re not talking about the stuffy overhead lighting that feels like it says, “Party’s over, everyone! Go home!”

No, we’re talking about decorative lighting choices that enhance your wedding’s atmosphere by creating a mood and showcasing your well-planned details in the very best light.

Here are 7 show-stopping types of wedding lighting to elevate your big day!

5-light orb chandelier | bay area wedding lighting

Photo Credit: Tyler Vu Photography 

Chandeliers

A classic choice when it comes to wedding lighting, chandeliers come in all shapes and sizes! From our 5-light orb chandeliers (pictured above) to our crystal beaded chandeliers, the opportunities are endless! Go glam, industrial, or traditional — there’s an option for you without a doubt!

Market Lights

Perfect for indoor and outdoor celebrations alike, market lights are also known as bistro lights or string lights. While typically sporting larger bulbs than “fairy lights” or “Christmas lights,” market lighting serves to enhance aesthetics while effectively lighting a space. Consider stringing them across your event space, winding them around trees or columns, or highlighting a special area (like a photo booth).

uplighting | tri-valley wedding lighting

Uplights

As the name suggests, uplights project light…upwards! This is a great way to add drama to a space. And the best part? Uplights come in all sorts of colors, so you can fill your venue with wedding lighting that matches your color palette! Positioned strategically, uplights can truly turn a room from drab to fab.

Candlelight

Who doesn’t love a cozy ambiance at a wedding? While candlelight is not intended to fill a space with light, it can certainly set the tone with its warm, calm flicker! In the photo above, uplights pair beautifully with floating candles on the table and our candle chandelier. Just be sure to check on fire regulations with your venue coordinator!

fresnel lantern gobo wash | bay area wedding lighting

Fresnel Lanterns / Gobo Washes

Fresnel lanterns are often known as “theatre lights” as they are commonly rigged up in theatres. However, they’re also equipped for washes, making them the perfect addition to your wedding lighting design! Color washes and patterned gobo washes add texture and visual appeal to a space, allowing you to personalize your wedding venue to match your vision.

Pendant Lighting

Pendant lights hang from the ceiling as single lights, just as our lanterns and Edison bulbs pictured above! These lights are versatile and simple, adding to any wedding design. So get creative and hang them throughout your space for extra impact!

So there you have it — six types of decorative wedding lighting to make your big day as picture-perfect as your love story! If you’re feeling inspired, get in touch and let us know what you’re thinking. We can’t wait to hear all about your wedding vision!

Event Services Showcase

LAST CALL: Event Services Showcase – Jan. 13

The clock is ticking — have you RSVPed for next week’s Event Services Showcase? Join us on January 13 for a step inside the Fantasy Sound experience. We can’t wait to have you!

Here’s what you can expect at our Event Services Showcase:

  • Answers to all of your questions from our amazing team of event pros
  • A chance to try out our photo booth for yourself
  • Meet-and-greet opportunities with our crew of DJs
  • An up-close look at the lighting fixtures we’re known for

event services showcase

Make sure to pack your planning notebook because you’ll gather ideas, inspiration, and advice to support your journey! Consider us your partner in event planning — all we have to do now is meet and make it official. We’re ready when you are. #LetsDoThis

Just make sure to RSVP for one of these time slots to save your spot:

  • 6:30 p.m.
  • 7:30 p.m.
  • 8:30 p.m.

Save my seat for the Jan. 13 Showcase!

NOTE: Our Showcase is a meet-and-greet, which means there will be other couples in attendance. This allows us to highlight our many products and services to the group at once.

With that said, we’d love to connect with you one-on-one! If you are ready to book with Fantasy Sound or want to schedule a personal consultation, we are happy to accommodate that as well!

We are available for consultations from Tuesday-Friday between 10 a.m. – 5 p.m. or on Saturdays between 9 a.m. – 2 p.m. We also have appointments available on Wednesday and Thursday evenings. Get in touch with us to schedule your consultation.

Looking Ahead at 2022 Wedding Trends

It’s here, it’s here! The New Year is here and, with it, we’re welcoming a whole slate of 2022 wedding trends fresh for the picking. For our fellow industry pros, you’re well aware that we’re in for a busy year. And for the engaged couples out there, you’re probably in the thick of wedding planning for your 2022 or 2023 wedding.

It’s true — as an industry, we’re still catching up from the countless postponements from the pandemic. Social distancing and restrictions on traveling and mass gatherings had put a damper on many wedding plans. However, with new knowledge about how to mitigate risk and manage COVID-19, weddings are back in full swing again!

2022 wedding trends

 

Let’s dive into the 2022 wedding trends to know this year…

If you are getting married, involved in planning your friend’s wedding, or simply curious about what’s on the horizon for weddings in 2022, we’ve got you covered. We’re giving you a lowdown on the hottest 2022 wedding trends that will dominate the scene this year and beyond.

Luxury meets comfort

This year, expect many engaged couples to keep the celebration to pared-down perfection! While classic black-tie weddings are definitely here to stay, events will be slightly less formal. Weddings in 2022 will exude a casual, elegant vibe and have a more inviting atmosphere. Think cocktail-style parties with posh food trucks in the vicinity, and the like.  

Multiple-day celebrations

As we return to in-person gatherings, it comes as no surprise that engaged couples are putting extra effort into ensuring they create wonderful memories with loved ones at their wedding. As a result, many are planning multi-day experiences to make the most of their celebrations. This gives them more time to mingle and catch up with all of their favorite people outside of the event proper. It also allows them to space out meetings with guests and avoid mass gatherings with too many people.

Domestic destination weddings

Travel continues to be tricky as many countries have adopted stringent requirements for entry and tourism. Thus, you can expect more and more couples to explore beautiful, otherworldly destinations within the country for their celebrations. Not only is it more cost-effective, but it’s also more accessible for guests who are apprehensive of air travel. And this way, everyone can still enjoy some well-deserved respite from daily life without the hassle of international travel.  

Weekday nuptials

Weekday weddings have been on the rise in recent years, and they will continue to be prevalent in the coming year due to increased demand. As restrictions loosen up, more and more vendors and venues have found themselves fully booked for weekends through 2022, and even into 2023. Weekday weddings are a great way to avoid traffic or crowds that often swell during the weekends. Not to mention, many couples are impatient to finally tie the knot and a weekday celebration can make it happen!

Countryside vibe

In need of a wedding theme idea? Many couples are finding inspiration from the hit Netflix series, Bridgerton. Expect trailing wisteria, Georgian wedding venues, personalized wax seals, and regency blue color palettes to abound in the wedding scene this coming year. And it comes as no surprise as, after over a year of lockdowns, couples are craving refreshing, outdoorsy weddings.

Technology-infused weddings

Livestreaming, online RSVPs, and QR codes that direct guests to the wedding website: These are just a few of the ways technology is incorporated into this year’s weddings. While quarantine restrictions are loosening in most states, travel may still not be possible or safe for everyone you want at your wedding, whether for health or other reasons. In 2022, couples are embracing technology to bridge the gaps!

These six trends are transforming the industry and the way we plan weddings, so keep an open mind as you embark on the next chapter of your journey to the aisle. Whether you’re nearly there or you’re just starting out, consider how these trends can influence your big day for the better!

Curious to know more about design and experiential trends to make your wedding day unforgettable? We’ve got you covered. Reach out and let us show you how our lighting & entertainment services can provide you with the modern, on-trend celebration of your dreams.

Holiday Party at Casa Real | Sequoia

We’ve been eager to share this holiday party at Casa Real with you, and we’re thrilled the time has come! Sequoia is always showing out for their company celebrations — we’ve transformed Casa Real into everything from a circus to a glam Hollywood flashback. So this time, we couldn’t wait to embrace the winter wonderland theme!

holiday party at casa real | winter event design

From the all-white tablescapes to the glistening chandeliers throughout the space, we like to think we had the wintry vibe on lock. I mean, just see for yourself!

reception design | Sequoia holiday party at Casa Real banquet hall design | Sequoia holiday party at Casa Real

But this celebration wasn’t just about design and décor… It was all about the guest experience! Hello, just take a peek at this sweet S’mores bar that was set outside. And on such a beautiful day, too!

s'mores bar at Casa Real | Sequoia holiday party s'mores bar at holiday party | Casa Real

We had hand-drawn caricatures, aerial performers, ballet dancers, a DIY fry bar, and so much more. Heck, even the Abominable Snowman and Buddy the Elf came to party with us!

holiday themed corporate party at Casa Real holiday themed company party | Casa Real at Ruby Hill Winery

Without a doubt, the show-stopping moment was when Nina Sawant came out and wowed the guests with her aerial performance!

aerial performer Nina Sawant at Casa Real holiday party Nina Sawant - aerial dancer at Casa Real holiday party | Livermore CA event lighting design aerial performer Nina Sawant | Sequoia holiday party at Casa Real

And, of course, we couldn’t miss out on the wintry ballet performance. What a treat! The stage was decked out with everything needed to transform the space into a wonderland.

Winter Wonderland Event Design | Livermore CA event lighting Holiday Party at Casa Real | Winter Wonderland Ballet Dancers from Circosphere

Meanwhile, guests were free to have their caricatures done and interact with roaming performers throughout the space.

Circosphere Caricature Artist | Livermore CA corporate event Experiential Event Design | Holiday Party at Casa Real

As you can see, Sequoia really pulled out all of the stops for this one-of-a-kind event! Our creative team paired flawless aesthetics with an unforgettable experiential event design. We’re already looking forward to our next Sequoia event — it’s sure to be a blast!

Above all, we’d like to send our thanks to our amazing creative partners for helping us bring this holiday party at Casa Real to life!

Photos: Eli Zaturanski | @elipoint
Design & Florals: Nicole Ha Design | @nicolehadesign
Lighting & Installation: Fantasy Sound Event Services | @fseevents
Venue: Casa Real at Ruby Hill Winery| @casarealevents
Rentals: Pleasanton Rentals | @pleasantonrentals
Rentals: A Party Place
Dance Performance & Atmosphere: LA Follies | @LAFollies
Aerialist Performance: Nina Sawant | @_ninauiu_
Caricaturist & Silhouette Artists: Circosphere | @circosphere

Save The Date: Event Services Showcase – Jan. 13

Won’t you join us as we ring in the New Year with our next Event Services Showcase? Come out on January 13 and see why we’re the top event lighting & entertainment provider around!

Meet with our team of professionals, test out our photo booth (props included!), see our renowned lighting fixtures up close and personal, and talk wedding playlists with our amazing DJs. It’s the ultimate Fantasy Sound experience, and we’d love to see you!

event services showcase

You’ll walk away with ideas, advice, and information to provide plenty of event inspiration — and maybe even a follow-up appointment to kick off the planning. So make sure to bring your questions and event details. We hope to see you at our Event Services Showcase on January 13!

Just make sure to RSVP for one of these time slots to save your spot:

  • 6:30 p.m.
  • 7:30 p.m.
  • 8:30 p.m.

RSVP for the Event Services Showcase!

NOTE: Our Showcase is a meet-and-greet, which means there will be other couples in attendance. This allows us to highlight our many products and services to the group at once.

However, If you are looking to connect one-on-one or are ready to book with Fantasy Sound, we are happy to accommodate that as well!

We invite you to schedule a personal consultation from Tuesday-Friday between 10 a.m. – 5 p.m. or on Saturdays between 9 a.m. – 2 p.m. We also have appointments available on Wednesday and Thursday evenings. Need something outside of those times? We’d love to accommodate you. Get in touch with us to schedule your consultation.

popped - holiday proposals

New Press: Popped! | Holiday Proposals

With the holidays upon us, we loved seeing Kevin’s latest feature on Popped! as he speaks to planning meaningful holiday proposals!

According to The Knot, peak proposal season falls between Thanksgiving and Valentine’s Day with 40% (!!) of engagements taking place between November and February. The most popular days are, of course, for holiday proposals:

  • Christmas Day
  • Christmas Eve
  • Valentine’s Day
  • New Year’s Day
  • New Year’s Eve
  • Thanksgiving

With Thanksgiving behind us, we are in the early stages of engagement season — and we can already feel the excitement brewing in the wedding industry!

So this feature on Popped! is a timely roundup if you’re considering popping the question in the next few months. Read it here.

popped - holiday proposals

Here’s a tidbit from the article, as Kevin suggests how to celebrate holiday proposals:

Kevin Dennis of Fantasy Sound Event Services says, “One of the best things about planning a proposal around the holidays is that your family and friends will likely already be in town, so you can organize a celebration fairly easy without drawing suspicion. Whether you choose to hold an impromptu engagement party or pop the question during a holiday get-together, you’ll be able to make the occasion even more special by having your loved ones involved.”

Read the full feature on Popped here!

winter weddings

4 Reasons We Love Winter Weddings

Winter is quite a romantic season, making it perfect for saying “I do.” There’s no better time for couples to cozy up by a fire, go ice skating, or enjoy a lovely evening stroll. Here in California, we all love a little winter coziness and are complete suckers for dreamy winter weddings!

winter weddings

Whether you’re still deciding on your wedding season or you’re eagerly anticipating a wintry celebration of your own, here are some of our favorite things about winter weddings!

You can get creative with your menu.

Whether you’re going for a grand affair with hundreds of guests or prefer to keep the celebration small and intimate, food and drinks should never be overlooked when planning your wedding!

What’s great about winter weddings is that you don’t have to limit attendees to the usual chicken or beef options. The cold weather means anything goes—as long as it’s hot! You can get more creative with the menu by serving crowd-pleasing comfort foods and seasonal cocktails and beverages. Hearty soups, stews, classic mac and cheese, spiked apple cider, hot cocoas, and mulled wine are all worth considering.

You get your pick of some beautiful color palettes.

Who said winter weddings had to be boring or monochromatic? Couples often add touches of deep jewel tones such as red, burgundy, navy blue, and emerald green in their decorations. They add an element of elegance, and are quite a sight when paired with metallic accents! And with or without snow, the rich colors make a striking contrast against the overall grayness of the weather.

A winter wedding also never fails to create a romantic and cozy vibe. If you want to set a homey, inviting mood on your big day, you can add touches of rich browns and tans to evoke campfires and snug log cabins.   

You will have more vendor availability with less budget.

Your wedding is one of the most important days in your life, and we know you want to create the most magical, memorable celebration possible. The vendors you pick can make or break your event, so it’s vital to put a lot of careful thought into choosing them! In the winter, vendors have more availability, so you’ll have a better chance at creating your dream team.

And of course, you also need to consider your budget because you don’t want to dip into your long-term savings or go into debt planning your wedding. Luckily, you have a good shot at booking highly-rated, sought-after vendors, and snagging their services at a lower rate! Why? Because winter is “off-season” in the wedding industry, so you’ll often see a drop in prices. It’s almost too good to be true!  

Your guests will be eager to join.

Many couples choose to say their “I do’s” during the summer. By hosting yours in the winter, you don’t have to worry about competing with other weddings or summer vacations! Plus, most of your guests will likely have additional time off for the holidays, so it won’t take much convincing to extend their breaks to accommodate your wedding. It’ll be much easier to get all of your favorite people in the world together for the celebration of the season!

As they say, winter is the most wonderful time of the year! If a wintry wonderland wedding is in your sights, you’re making a great choice. Enjoy your wedding preparations!

thanksgiving

Happy Thanksgiving!

Happy Thanksgiving!

Today is a day for practicing gratitude and we wanted to let our clients and colleagues know how much we appreciate them. Thank you for all that you do!

thanksgiving

We hope you are spending the day enjoying food, family, and football!

beach proposal

New Press: BRIDES | Planning a Beach Proposal

Is there anything more romantic than a sweet and sandy beach proposal? Swoon! Kevin was recently featured on BRIDES sharing advice for popping the question in a picture-perfect setting.

Read the full feature here!

beach proposal

So before you book your flight and pack your flip flops next to that sparkling ring, make sure to read this article to get your plans in order!

pleasanton wedding partyslate

Bria + Ryan’s Pleasanton Wedding Featured on PartySlate

Be still our hearts! We were thrilled to see Bria and Ryan’s gorgeous Casa Real wedding featured on PartySlate in all of its glory.

Now, the photos below are just a glimpse of the reception. But wait until you see the romantic ceremony setup and the stunning outdoor lounge space! The combination of draping, greenery, candlelight, and plush furniture is truly a scene to behold.

Oh, and did we mention the nacho bar decked out with all the fixings? It was the perfect match to Bria and Ryan’s two signature cocktails: negronis and margaritas. If that doesn’t sound like a party to remember, we don’t know what does.

Guests were truly treated to an inviting celebration of the newlyweds, complete with a bottle of red wine to take home!

See the full feature on PartySlate here!

pleasanton wedding partyslate

Most importantly, we’d like to recognized the incredible team of creative partners that helped bring this beautiful wedding to life:

Wedding Planner: Amazae Events

Photography: Ashley Maxwell Photography

Venue: Casa Real at Ruby Hill Winery

Floral Design: Bloomster’s

DJ: AVL Entertainment

Linens: La Tavola Fine Linen

Rentals: Theoni CollectionBright Event RentalsPleasanton Event Rentals

Lighting: Fantasy Sound Event Services | Enhanced Lighting & Audio Visual

Stationery: Ji Kim Designs

Videography: Featherstone Films

Cake: Cake Creations by Bev

holiday event

4 Clever Holiday Event Décor Ideas

The holiday season is upon us! This is the perfect time to celebrate and create wonderful memories that you and your loved ones will remember fondly for years to come. If you’re planning a holiday event this time of year, make sure to bring the cheer! You can start by adding some decorative elements and embellishments to your venue to create a welcoming and festive vibe.

holiday event

Venue: Casa Real

Are you struggling to figure out how to decorate your holiday event? This blog post is perfect for you! Read on for tips and ideas to get your holiday event just right.

Wow your guests with interactive food stations

An excellent way to impress your guests is with carefully selected, interactive food stations. These can complement your traditional catering, plus you can jazz them up with thematic décor. The idea is to offer variety and interactivity by getting your guests involved as they prepare their own food or beverage.

Since the holiday season always calls for hot drinks, you can set up a bar where guests can make their own hot chocolate or peppermint coffee. And for eventgoers with a sweet tooth, you can prepare a buffet of holiday treats like sugar cookies, gingerbread biscuits, and cupcakes they can decorate before eating! 

Not only do these food stations offer guests a unique and fun experience, but they also encourage them to mingle.

Adorn your holiday event space with natural elements

A few pinecones, chestnuts, berries, and sprigs of greenery can add some flair to your holiday décor. By using natural elements, you are able to set a warm and cozy mood, and we all know that this is what the holidays are all about!

Have fun with holiday event signage

The signage at your event serves various functions. They can provide information, directions, and even reminders to your guests. But don’t forget to make sure they match your theme to tie the look of your holiday event together!

Consider alluding to Santa, the holidays, Christmas, Chanukah, or winter when crafting your signage. For instance, imagine calling an interactive food station, the Elf-Service Station (Get it? Self-service)! Or, you could add a touch of humor to your decor with “better not pout” tabletop signs. 

These are just a few fun ideas to get your creative juices flowing, but the possibilities are endless!

Place some hanging string lights

If you’re going for a winter wonderland feel for your holiday event, try hanging some ice blue, bright white, or warm white string lights to create the perfect ambiance. You can also opt to buy string lights with a snowflake design. With the proper lighting, you are sure to keep things merry and bright!

Regardless of how you decorate your holiday event, remember to strive for a consistent and cohesive look for your event. Choose a theme and matching color palette, then stick to them. Happy holidays!

Event Services Showcase

You’re Invited: Event Services Showcase on November 17

The clock is ticking — our next Event Services Showcase is just around the corner! Join us next Wednesday, November 17, as we show off the exciting new inventory we have in stock along with all of our lighting and décor all-stars.

Event Services Showcase

We can’t wait to meet you and show you how we can help to transform your event design! Bring your questions because we’re ready to answer them ALL.

Our much-loved chandelier selection will be on display alongside other lighting elements for you to see for yourself. Oh, and while you’re here, make sure to take a spin in our Photo Booth!

We have three time slots available for you to choose from:

  • 6:30 p.m.
  • 7:30 p.m.
  • 8:30 p.m.

RSVP to the Event Services Showcase!

Looking for a more personal 1:1 consultation? We’ve got you covered. While we won’t be able to accommodate this at our Event Services Showcase, we would love to have you visit our office during business hours to discuss. You can schedule a consultation any time between 10 a.m. – 5  p.m. between Tuesday and Friday, or on Saturdays from 9 a.m. – 2 p.m. We can also make it work Wednesday and Thursday evenings, so don’t hesitate to ask!

Schedule a personal consultation

wedding guest list

A Guide to Creating Your Wedding Guest List

Once engaged, the excitement starts to build and most couples eagerly anticipate the day they get to say “I do” in front of their friends and family. But curating the guest list can be challenging — deciding who should and shouldn’t be invited can be an emotionally draining experience.

If this resonates with you, don’t worry! With careful planning and the right approach, you’ll be able to create a wedding guest list that includes all of your favorite people in the world. 

Here are some valuable tips that will make the process a whole lot easier for you!

1. Estimate your headcount.

Some couples make the mistake of looking at possible wedding venues without having a rough idea of how many guests they plan to invite. Often, they end up having to cut some names from the list in order to fit the number of guests into their chosen venue. Doing so may lead to some of your would-be guests harboring resentment.

Save yourself from unnecessary stress by deciding whether you want an intimate celebration or a grand affair before shopping for venues. This way, you don’t have to risk limiting the number of guests who’ll be attending your wedding.

2. Be mindful of your budget.

While you might want to invite and accommodate as many people as possible, the reality is this: the more people you invite, the more expensive your wedding will be. 

At the end of the day, wedding expenses can be broken down into costs per person. You are paying for every guest who will be at your wedding, so make sure they are worth it! Be sure to invite only those whose presence will make your wedding magical and memorable. If you can’t picture the day without them, they belong on the list!

3. Curate the list with your partner.

Remember: Weddings involve two people! That means both you and your partner need to be invested in your guest list and curate it together. There might be other people, such as close family members, who will try to influence who goes on that list, but ultimately, it’s up to the two of you to decide who makes the cut.

Don’t be afraid to respectfully put your foot down, if necessary. After all, it’s your wedding and you don’t need to invite your mother-in-law’s childhood best friend’s sister if you don’t want to.

4. Establish rules regarding plus-ones and children.

Allowing guests to bring plus-ones and children to your wedding will increase your expenses, but may also increase the fun. Weigh the pros and cons of hosting kids, and determine whether you want an adults-only event or if you’re okay with having little ones there. You can indicate this in your wedding invitations. It’s also a good idea to inform your guests of the number of seats you have reserved for their party or group. 

Granting plus-ones to your guests is also up to you. When deciding whether or not to allow a guest to have a plus-one, consider the following: Have you met your guest’s date? How long has your guest known their plus-one? What is the nature of their relationship? Yes, this last one might seem a bit nosy, but it’s your wedding and you have the right to know who will attend. After all, you don’t want any unnecessary drama to unfold on your big day.

5. Remain organized.

A spreadsheet is an invaluable tool for keeping track of your guests. You’ll want to keep everyone’s names, phone numbers, addresses, and other crucial information in one accessible place.

In your spreadsheet, consider color-coding your guests or adding columns to determine whether they have already RSVPed. You can also have a section to indicate the guests’ preferred meal, which you can easily relay to the caterer. It also helps to add a column to note any gifts that you receive, making it simple to send thank-you notes after the wedding.

Don’t forget to share this document with your planner and caterer to ensure that the wedding planning process is streamlined for everyone involved.

While your wedding guest list will evolve over time, it’s best to get a headstart on it in the early stages of the planning process. Set aside an evening with your partner, order some takeout, crack open a bottle of wine, and get to planning!

vendor cancellations - weddingwire

New Press: WeddingWire – Vendor Cancellations

Last-minute wedding vendor cancellations sound like a nightmare, right? It certainly isn’t the ideal situation. Rest assured that the rest of your event team knows what to do — especially your wedding planner.

Kevin chimed in on this topic for a roundup on WeddingWire alongside a number of other wedding experts.

vendor cancellation - weddingwire

Kevin’s take on vendor cancellations:

“Your planner will help you find a replacement in the blink of an eye. This is what they have been hired to do and will handle it quickly and professionally. They may even consider the vendor team you already have, and one of them might be the solution to the problem.”

See the full article on WeddingWire to learn what to do about a last-minute vendor cancellation!

5 Wedding Themes for Your Big Day

As an engaged couple, one of the most crucial decisions you’ll have to make while planning your big day is your theme. There are a number of creative wedding themes to choose one, so it’s about finding one that fits you and your partner’s tastes! It should incorporate elements that truly reflect who you are as a couple and as individuals, while at the same time pleasing your guests and leaving them awed.

Try to decide on one as early as possible as it sets the tone for the entire event! It determines your wedding colors, the style of the wedding attire, the food you’ll serve, and so on. 

If you’re struggling to figure out how your special day should look, we’ve rounded up some of the top wedding themes you can use and get those creative juices flowing. Ready to be inspired? Read on!  

rustic wedding themes

Rustic wedding theme

If you and your partner are fans of nature and the great outdoors, you might want to celebrate the most important day of your lives with a rustic wedding theme! Think natural wood, earthy blooms, burlap, wine barrels, naked cakes, and floral hoops. You can go for an organic, down-to-earth style, or evoke a more ethereal, fairytale vibe.  

Travel wedding theme

Do you love traveling? How about sharing your passion with your wedding guests? You can start with passport-inspired wedding invitations and add more travel touches to your stylings. Think vintage-style postcards as table numbers, globes as centerpieces, paper planes as escort cards—the possibilities are endless! For a more personal touch, you can also bring in decorations that remind you of an important trip you took together or a destination that holds memories for you as a couple.

traditional wedding themes

Traditional wedding theme

Couples who want a timeless aesthetic usually go for a traditional wedding theme. These are perfect if you want a clean and elegant aesthetic. Classic styling such as white blooms, light-colored linens, posh seating, and subtle décor are typically prominent in the wedding venue. Banquet halls, hotel ballrooms, golf and country clubs, and private estates work well for this tried and tested wedding theme.  

Vintage wedding theme

Vintage weddings are always a fun, nostalgic way to celebrate the beginning of a couple’s new life together! This theme takes inspiration from yesteryear by incorporating antique-looking decor into the wedding venue, such as old suitcases, antique cameras, and book stacks. For entertainment, they usually pick out songs from their favorite era for the DJ or band to play. Couples can also cap off the celebration by driving away in a cute vintage car, like an old Volkswagen or Porsche.

bohemian wedding themes

Bohemian wedding theme

Boho weddings appeal to laid-back couples and may be confused for rustic weddings. However, a boho wedding incorporates more whimsical and eclectic elements into the event, such as mismatched chairs, punchy floral arrangements, macrame accents, oriental rugs, dream catchers, and the like.

While bohemian-themed weddings are typically held in outdoor venues such as gardens and beaches, casual venues such as barns and industrial spaces can be transformed to achieve this quirky yet lovely style. Just take a look at the fun design at Palm Event Center above!

 

Remember that wedding themes should speak to both you and your partner’s interests and personalities. All of your wedding details should complement each other—just like the two of you. Happy brainstorming!