The holiday season is officially here, and it’s time to kickstart your event plans. Are you thinking of hosting a winter wonderland, a classic spin on Santa’s workshop, or the Grinch’s lair? Before you dive into the décor, venues, and catering, review these seven essential tips to ensure you plan a successful holiday party that blows everyone away and takes your celebration to the next level.
Send invites ahead of time
The holidays are a busy time for family traditions and travels. As a result, everyone’s calendars will fill up quickly. So if you’re planning a holiday event, send your invites early. A prompt invitation will give guests enough opportunity to include your occasion in their holiday plans and ensure you have a fuller party.
Not a fan of the traditional mail route? Opt to send online invites to save time and costs. Also, an RSVP option will give you an estimated headcount to plan accordingly for catering and venue details.
Create a budget
As exciting as it is to book vendors immediately, consider establishing a spending plan first. When you have a budget, you will have more clarity as you reach out to planners, venues, and entertainment for your holiday needs. A budget will also ensure you don’t run overboard and stress about numbers after the event. So be smart and save yourself the hassle – you’ll thank us later!
Consider your event’s theme
Your theme can be as simple as a color scheme or holiday-inspired elements, like a song or a movie. Once you’ve decided on a theme, weave it throughout the rest of your party for a cohesive design. For example, if you’re a fan of Elf, you can transform the venue into the North Pole or New York City’s version of Christmas. You can also add custom signage to tie everything together. Your guests will certainly get a kick out of it!
Acknowledge the guest experience
What style meshes well with your guests – dancing the night away or bonding over games and activities? If you want to provide a memorable experience, you have to keep your guests in mind. Of course, you can go classic with a dance floor and DJ or rent a photo booth to build engagement and give people memories to take home with them. If you need more clarity, ask for feedback from your team or family.
Go with catering
It’s not a proper party without delicious aromas and appetizers filling the space. Rather than relying on the potluck style, consider hiring a professional caterer or food truck (you can never go wrong with a taco truck)! Bringing caterers on board will ensure you have plenty of food for everyone to enjoy and make the night a breeze.
Hire a bartender
A professional mixologist is a must if you’re throwing a holiday party, even if you’re hosting at your home or business. A bartender knows how to make every drink in the book, so they’re the perfect addition to your celebration. Sit back, relax, and let your guests sip on their favorite curated cocktails while having a great time!
Also, you can brainstorm and create a custom drink with the bartender that represents your family, business, or holiday theme. It’s a fun detail that will tickle your guests’ senses!
Get your lighting done by a pro
You’d be amazed at how decorative lighting can elevate an event. Pair your décor with event lighting to make the party even more magical. There are plenty of popular lighting designs for your special occasion. For example, custom monograms, uplights, backdrops, and gobo washes can transform a space into a wintry sight to behold. Take everyone’s breath away with a stunning design to complete your holiday event!
This year, surprise your guests with something refreshing and memorable. The holidays are the perfect opportunity to express your appreciation to your team and family, so make the most of your celebrations!