Bay Area Wedding Coordinator Experience
Fantasy Sound Event Services Wedding Coordinators are experienced wedding professionals who can’t wait to ensure that your wedding is a fun and energetic event to remember!
The Experience Includes...
- Pre-wedding consultation
- Creative partner referrals
- Customized wedding weekend timeline
- Wedding rehearsal coordination
- Day-of management of creative partners
- Execution of reception timeline
- Regular access to coordinator
We worked with them for our recent wedding and they are fantastic!
From communication, planning, to execution, the Fantasy Sound team took care of everything with professionalism and care.”
-Brandon & Ariane
They were one of the easiest vendors to work with!
From their open house to virtual meetings and email correspondences, FSES made the process so easy for a busy couple juggling full time jobs and planning a wedding.”
-Frank & Lisa
Meet Our Coordinators
Kevin M. Dennis, JWIC, CPCE, CWIP
August Yocher
Bay Area Wedding Coordination
The difference between mediocrity and magnificence is in the details and no detail is too small!
Allow us to assist you with the design and coordination of your wedding, as well as organizing the details to make sure your day runs smoothly. Our coordinators will work closely with your creative partners to bring your vision to life and deliver a day that you will never forget. Let us manage the timeline so you can enjoy your day and stay fully invested in the moment!
Partial Coordination Package
Our Partial Coordination Package is ideal for couples who have done all of their own planning, yet see the value in hiring a professional to orchestrate the events of their wedding on the day of. You can rest assured that the details of your special day, both large and small, will be meticulously attended to. Let us take care of the details so that you can enjoy your wedding!
What to Expect:
- 30 Days of Hands-on Support
- Final Contract Review
- Timeline + Checklist Creation
- Rehearsal Organization and Management
- Day-of Coordination (up to 8 hours)
Full Coordination Package
Our Full Coordination Package is ideal for couples who desire assistance with design, organization, referral of qualified wedding vendors, planning, resources, and coordination of all special events. Peace of mind comes from knowing that one of the most important days of your life is in capable, caring hands and we will be by your side for the entire process!
What to Expect:
- Budget Creation + Management
- Venue + Creative Partner Selection
- Contract Review + Negotiation
- Custom Event Design Services
- Timeline + Checklist Creation
- Rehearsal Organization and Management
- Day-of Coordination (up to 8 hours)
Frequently asked questions
Why should I have a wedding coordinator?
Our job is to ensure that you enjoy your family, friends, and every single minute of your wedding day. You should not have to worry about the timeline or where your photographer is. We make sure everything is where it’s supposed to be so you don’t have to!
Why can’t I hire you strictly for “Day-Of” Coordination Services?
We want to know every minor detail of your wedding! We cannot walk into the venue the day of your wedding not knowing what to expect or how to execute the events to your specifications. A day of coordinator typically pertains to your venue manager who will get you through the major events of the day but will leave shortly after and have the banquet staff handle the remainder of the evening. We will be there from start to finish, through every small detail and minor event!
I am already working with a Catering Manager at my venue and they are very helpful. Why do I need your help?
Typically the Catering Manager is there to help you with the details related to the venue and food and beverage service. It is our job to run the rehearsal, oversee your creative partners, and make sure everything is running according to schedule. We will work alongside your Catering Manager to make sure that any changes to the timeline do not affect the food and beverage service.
Will I lose control of my own wedding after hiring a Coordinator?
Absolutely not! This is your wedding, we are just here to help you with the details and guide you through the planning process. We want to bring your dream to life, and we will help as much or as little as you like!
How can I determine which Coordination Package I need?
Just ask! We are happy to customize a package that meets all of your needs and assures all your bases are covered.
have more questions?
send us an email.
What areas do you serve?
We serve all of the San Francisco Bay Area, and we are always happy to travel!
Do you charge for travel?
We do not charge a travel fee for weddings in the Tri-Valley and surrounding areas. However, we do have a flat travel fee of $300.00 for weddings taking place in San Francisco, Napa, Carmel/Monterey, and Peninsula. Please contact us if your event is taking place in Sacramento or the Central Valley for a travel estimate.
Do you offer complimentary consultations?
We do! All of our meetings are complimentary. We want you to feel confident about the creative partners you are working with, so we are happy to meet with you as many times as necessary!
Should I bring anything with me to my first consultation?
You don’t need to bring anything! However it is always nice when a client comes in with a vision, whether it’s an inspiration photo or Pinterest board!
Will you act as Master of Ceremonies in addition to coordinating?
We can certainly act as the Master of Ceremonies and will make any announcements throughout your wedding for an additional fee.
How many people on your staff will be at the wedding?
We will typically bring two staff members to help with the execution of your wedding.
