Tag Archives: wedding planning

helpful wedding planning resources

Wedding Planning Roundup: Helpful Resources

Wedding planning shouldn’t be stressful! With a few tips, tricks, and support, the journey to the aisle can be fun, enjoyable, and stress-free. Lucky for you, we’ve done a little research for you!

Here are some helpful resource to guide you along the way.

Ten Wedding Things You May Hesitate Spending Money on (But Will Be Glad You Did) (Wedding Chicks)

You only plan your dream wedding once, so let’s be sure you get it right! Here are a few tips from the experts. Check it out!

Eight Wedding Shortcuts to Avoid (Brooklyn Bride)

It’s so easy to get planning fatigue and want to cut corners. Trust us, cutting corners will not make your life easier (or your wedding better)! Give this article a read, so you don’t cut the important corners. 

Seventy Best Processional Songs for Your Wedding Party (Brides)

Are you having trouble choosing the perfect processional song for your perfect wedding party? Let’s narrow that list down a bit and review some of the best!

Having a Small Wedding Party? How to Have the Awkward Conversation with Friends (Brides) 

No one likes feeling left out or having tough conversations, so this article is here to help you! Those talks don’t have to be hard; follow the tips in this post to make it an easy discussion.

Groom Duties: The Ultimate Groom Checklist (Brides) 

Even though it’s easy to joke that the groom has it easy, let’s help him out a bit, shall we? Here’s the list he needs in his hands for the big day. 

With a handful of helpful tips and a little bit of knowledge, your wedding planning won’t have to be stressful, and you can enjoy every step of the process!

wedding ceremony

Wedding Planning Roundup: 5 Helpful Resources

Getting engaged is such an exciting time in your life! The last thing you want is to feel overwhelmed by planning all of the fun. Lucky for you, we’ve gathered some helpful wedding planning resources to save you from the stress. 

Let’s get this party planning started!

2022 Wedding Trends (Martha Stewart Weddings)

Turns out destination weddings and micro weddings are here to stay this year. Looking for more wedding trends? You won’t want to miss this article! 

Is There a Specific Order I Should Follow When Hiring My Wedding Vendors? (Martha Stewart Weddings) 

Booking wedding vendors can feel like a lot of work — especially when you’re newly engaged! This article will help you build the perfect wedding dream team without the stress. 

Honoring Your Pets on Your Big Day (So This Is Love)

We’re big fans of seeing couples’ four-legged friends at their weddings! If it’s a priority to have your furry friend a part of your big day, make sure to read this article about honoring your pets at your wedding!  

Navigating Friends + Family the Week of your Wedding (Wedding Chicks)

Everyone is here to see YOU – which can end up feeling overwhelming in the days leading up to your big day. Check out this article for tips to simplify the week of your wedding while putting the guest experience first!

When You & Everybody Else You Know is Getting Married (Everyday Bride)

When the whole friend group is planning a wedding, things can get busy…and emotional. This article will help you all navigate the process with ease, so no feelings get hurt!

Just a few tips and planning the wedding of your dreams can be a breeze! Enjoy your time as an engaged couple and don’t sweat the small stuff. 

 

Summer Wedding Trends: 6 to Know in 2022

Who doesn’t love a beautiful summer wedding? There’s a reason it is the most popular time of year to get married! The warm weather, bright green grass, and flourishing landscape make for a gorgeous wedding day. 

Don’t even get us started on summer destination weddings. Hello, mini-vacation! Let’s make sure your summer wedding hits all the hot trends!

Over the last few years, there have been a lot of new and fun non-traditional traditions popping into the limelight. From ditching wedding parties to throwing a grand celebration following a micro-wedding, couples have found ways to personalize their big day to their liking. What a breath of fresh air! 

Here are a few summer wedding trends to know in 2022:

Intimate Wedding Ceremonies 

These have increased in popularity as people enjoy traditions filled with their close friends and family; no more, no less. Better yet, couples are discovering that their budgets can go much further when they can plan for a smaller guest list! 

Destination Weddings

Destination weddings are here to stay! With travel restrictions lifted, destination weddings are hitting everyone’s books. So if you’ve been bitten by the wanderlust bug, your dream wedding awaits! 

Minimalism & Simplicity

2022 summer wedding trends

Photography Credit: Anna Hogan Photography

If simple is the name of your game, you’ll be thrilled with this trend. Minimal decor and simple florals are popping up left and right. We all love simple, right? These stunning arrangements are everything in 2022!

Pastels

Photo Credit: Hazy Lane Studios

Pastels are back and, with these trendy colors, your summer wedding is sure to glow. Whether you’re at the beach, in the countryside, or looking for elegant ways to introduce color, pastels will be your best friend. 

Black-tie Affairs

Black-tie is in and we are here for it! Dressing to the nines is a hit this summer, so don’t be afraid of adding the words “black-tie affair” to your save-the-dates. 

Wedding Weekends

Why limit your big day to one evening? Wedding weekend experiences are keeping guests entertained this summer. This trend is growing in popularity as people reconnect with their loved ones, and one day simply isn’t enough. So, plan all your favorite events and live it up!

Looking to fill your Livermore wedding weekend itinerary? Check out our recent blog post!

Breakfast at Tiffany’s

Channel your inner Holly Golightly – pearls and champagne towers have made their way back into the decor scene. So if you want a classy yet simple and elegant wedding day, think about including these to make your party pop!

Whether your big day is big or small, casual or formal, black-tie or pastel-filled, your summer wedding is sure to be a big hit! 

4 Outdoor Adventures for Your Livermore Wedding

There is never a wrong time to get married in Livermore, California. The weather is gorgeous year-round, so beautiful wedding pictures are a guarantee! And if your guests are coming from out of town, there are plenty of outdoor opportunities to keep them (and you!) busy during their stay. 

We’ve rounded up a few of our favorite local gems for your loved ones to enjoy, whether they’re seeking an adrenaline-filled weekend or prefer a calmer stroll through nature.

Brushy Peak Reserve 

Brushy Peak Reserve 

Talk about the perfect escape! Brushy Peak Reserve is typically less crowded than some of the other nature attractions in the area Plus, it’s free to enter (bonus!). 

These sun-filled trails are accommodating to many different types of adventure. However, you won’t want to forget your sunscreen! Whether you’re bringing horses or dogs or your favorite running shoes and bicycle with you, there are plenty of options to welcome you to your next scenic adventure. 

East Bay Del Valle Regional Park District

outdoor adventures in Livermore

While more developed than Brushy Peak, East Bay Del Valle it comes with its perks! If you’re looking for a place to swim, sail, fish, kayak, or boat, this lakeside adventure awaits. 

Don’t know where you want to start? The visitor center can direct you to the right location for you and your loved ones. Be sure to bring some money with you; there will be a few fees or costs associated with things such as entrance, parking, or adventures out on the water, but rest assured it will be worth it!

Shadow Cliffs Regional Recreation Center

outdoor adventures

Shadow Cliffs has something for everyone! There are numerous trails to accommodate hikers of all experience levels. The world is your oyster, from beginner trails to trails ranging up to 118 feet in elevation! 

Want to cool off with a dip in the lake? Seasonal swimming is also available, along with a refreshment stand. Across 80 acres, there’s plenty of room for you and your guests to stretch out and explore!

Sycamore Grove Park 

outdoor adventures in livermore

As part of the Livermore Area Recreation and Parks Department, park rangers give free guided walks throughout the 847-acre park. So whether you’re looking for paved or dirt paths to enjoy, you have plenty of options for your hiking, biking, walking, or riding needs. There is a small parking fee, but feel free to leave your wallet in the car. You won’t need it after that!

No matter where you and your guests choose, you will not be disappointed! Livermore, California is a wonderful destination to get away and celebrate your loved ones thanks to its beauty and charm. 

So whether you and your guests are spending time adventuring pre or post-wedding, or you’re enjoying your big day in the beautiful outdoors, your guests will thank you for the beautiful time they enjoyed celebrating you and your partner.

weekday weddings | AP News

Weekday Weddings on AP {New Press}

If you have been considering a weekday wedding, you are not alone! Weekday weddings are becoming part of the norm as the industry navigates an unprecedented “wedding boom” in the wake of the pandemic — and it turns out couples and their guests are actually loving the midweek nuptials!

Not only do weekday weddings tend to be more cost-effective, but you will also have a better chance at booking top-notch vendors if you intend to tie the knot in 2022 or 2023. So if you have a dream wedding venue or vendor you want to book, picking a weekday can make it easier to secure them!

But be mindful: As bookings increase, time is still of the essence. In 2022, the wedding industry will produce the most weddings on record since 1984. Venues and vendors will be busier than ever, so it’s time to get to planning!

weekday weddings | AP News

Our very own Kevin chimed in on the subject for AP News in an article, So long, Saturdays: More couples embrace weekday weddings. And we can confirm it’s true: Weekday celebrations have definitely been on the rise in Livermore!

Ready to plan your own weekday wedding? We’d love to chat! Get in touch with us and let’s get to planning!

Looking Ahead at 2022 Wedding Trends

It’s here, it’s here! The New Year is here and, with it, we’re welcoming a whole slate of 2022 wedding trends fresh for the picking. For our fellow industry pros, you’re well aware that we’re in for a busy year. And for the engaged couples out there, you’re probably in the thick of wedding planning for your 2022 or 2023 wedding.

It’s true — as an industry, we’re still catching up from the countless postponements from the pandemic. Social distancing and restrictions on traveling and mass gatherings had put a damper on many wedding plans. However, with new knowledge about how to mitigate risk and manage COVID-19, weddings are back in full swing again!

2022 wedding trends

 

Let’s dive into the 2022 wedding trends to know this year…

If you are getting married, involved in planning your friend’s wedding, or simply curious about what’s on the horizon for weddings in 2022, we’ve got you covered. We’re giving you a lowdown on the hottest 2022 wedding trends that will dominate the scene this year and beyond.

Luxury meets comfort

This year, expect many engaged couples to keep the celebration to pared-down perfection! While classic black-tie weddings are definitely here to stay, events will be slightly less formal. Weddings in 2022 will exude a casual, elegant vibe and have a more inviting atmosphere. Think cocktail-style parties with posh food trucks in the vicinity, and the like.  

Multiple-day celebrations

As we return to in-person gatherings, it comes as no surprise that engaged couples are putting extra effort into ensuring they create wonderful memories with loved ones at their wedding. As a result, many are planning multi-day experiences to make the most of their celebrations. This gives them more time to mingle and catch up with all of their favorite people outside of the event proper. It also allows them to space out meetings with guests and avoid mass gatherings with too many people.

Domestic destination weddings

Travel continues to be tricky as many countries have adopted stringent requirements for entry and tourism. Thus, you can expect more and more couples to explore beautiful, otherworldly destinations within the country for their celebrations. Not only is it more cost-effective, but it’s also more accessible for guests who are apprehensive of air travel. And this way, everyone can still enjoy some well-deserved respite from daily life without the hassle of international travel.  

Weekday nuptials

Weekday weddings have been on the rise in recent years, and they will continue to be prevalent in the coming year due to increased demand. As restrictions loosen up, more and more vendors and venues have found themselves fully booked for weekends through 2022, and even into 2023. Weekday weddings are a great way to avoid traffic or crowds that often swell during the weekends. Not to mention, many couples are impatient to finally tie the knot and a weekday celebration can make it happen!

Countryside vibe

In need of a wedding theme idea? Many couples are finding inspiration from the hit Netflix series, Bridgerton. Expect trailing wisteria, Georgian wedding venues, personalized wax seals, and regency blue color palettes to abound in the wedding scene this coming year. And it comes as no surprise as, after over a year of lockdowns, couples are craving refreshing, outdoorsy weddings.

Technology-infused weddings

Livestreaming, online RSVPs, and QR codes that direct guests to the wedding website: These are just a few of the ways technology is incorporated into this year’s weddings. While quarantine restrictions are loosening in most states, travel may still not be possible or safe for everyone you want at your wedding, whether for health or other reasons. In 2022, couples are embracing technology to bridge the gaps!

These six trends are transforming the industry and the way we plan weddings, so keep an open mind as you embark on the next chapter of your journey to the aisle. Whether you’re nearly there or you’re just starting out, consider how these trends can influence your big day for the better!

Curious to know more about design and experiential trends to make your wedding day unforgettable? We’ve got you covered. Reach out and let us show you how our lighting & entertainment services can provide you with the modern, on-trend celebration of your dreams.

wedding guest list

A Guide to Creating Your Wedding Guest List

Once engaged, the excitement starts to build and most couples eagerly anticipate the day they get to say “I do” in front of their friends and family. But curating the guest list can be challenging — deciding who should and shouldn’t be invited can be an emotionally draining experience.

If this resonates with you, don’t worry! With careful planning and the right approach, you’ll be able to create a wedding guest list that includes all of your favorite people in the world. 

Here are some valuable tips that will make the process a whole lot easier for you!

1. Estimate your headcount.

Some couples make the mistake of looking at possible wedding venues without having a rough idea of how many guests they plan to invite. Often, they end up having to cut some names from the list in order to fit the number of guests into their chosen venue. Doing so may lead to some of your would-be guests harboring resentment.

Save yourself from unnecessary stress by deciding whether you want an intimate celebration or a grand affair before shopping for venues. This way, you don’t have to risk limiting the number of guests who’ll be attending your wedding.

2. Be mindful of your budget.

While you might want to invite and accommodate as many people as possible, the reality is this: the more people you invite, the more expensive your wedding will be. 

At the end of the day, wedding expenses can be broken down into costs per person. You are paying for every guest who will be at your wedding, so make sure they are worth it! Be sure to invite only those whose presence will make your wedding magical and memorable. If you can’t picture the day without them, they belong on the list!

3. Curate the list with your partner.

Remember: Weddings involve two people! That means both you and your partner need to be invested in your guest list and curate it together. There might be other people, such as close family members, who will try to influence who goes on that list, but ultimately, it’s up to the two of you to decide who makes the cut.

Don’t be afraid to respectfully put your foot down, if necessary. After all, it’s your wedding and you don’t need to invite your mother-in-law’s childhood best friend’s sister if you don’t want to.

4. Establish rules regarding plus-ones and children.

Allowing guests to bring plus-ones and children to your wedding will increase your expenses, but may also increase the fun. Weigh the pros and cons of hosting kids, and determine whether you want an adults-only event or if you’re okay with having little ones there. You can indicate this in your wedding invitations. It’s also a good idea to inform your guests of the number of seats you have reserved for their party or group. 

Granting plus-ones to your guests is also up to you. When deciding whether or not to allow a guest to have a plus-one, consider the following: Have you met your guest’s date? How long has your guest known their plus-one? What is the nature of their relationship? Yes, this last one might seem a bit nosy, but it’s your wedding and you have the right to know who will attend. After all, you don’t want any unnecessary drama to unfold on your big day.

5. Remain organized.

A spreadsheet is an invaluable tool for keeping track of your guests. You’ll want to keep everyone’s names, phone numbers, addresses, and other crucial information in one accessible place.

In your spreadsheet, consider color-coding your guests or adding columns to determine whether they have already RSVPed. You can also have a section to indicate the guests’ preferred meal, which you can easily relay to the caterer. It also helps to add a column to note any gifts that you receive, making it simple to send thank-you notes after the wedding.

Don’t forget to share this document with your planner and caterer to ensure that the wedding planning process is streamlined for everyone involved.

While your wedding guest list will evolve over time, it’s best to get a headstart on it in the early stages of the planning process. Set aside an evening with your partner, order some takeout, crack open a bottle of wine, and get to planning!

5 Wedding Themes for Your Big Day

As an engaged couple, one of the most crucial decisions you’ll have to make while planning your big day is your theme. There are a number of creative wedding themes to choose one, so it’s about finding one that fits you and your partner’s tastes! It should incorporate elements that truly reflect who you are as a couple and as individuals, while at the same time pleasing your guests and leaving them awed.

Try to decide on one as early as possible as it sets the tone for the entire event! It determines your wedding colors, the style of the wedding attire, the food you’ll serve, and so on. 

If you’re struggling to figure out how your special day should look, we’ve rounded up some of the top wedding themes you can use and get those creative juices flowing. Ready to be inspired? Read on!  

rustic wedding themes

Rustic wedding theme

If you and your partner are fans of nature and the great outdoors, you might want to celebrate the most important day of your lives with a rustic wedding theme! Think natural wood, earthy blooms, burlap, wine barrels, naked cakes, and floral hoops. You can go for an organic, down-to-earth style, or evoke a more ethereal, fairytale vibe.  

Travel wedding theme

Do you love traveling? How about sharing your passion with your wedding guests? You can start with passport-inspired wedding invitations and add more travel touches to your stylings. Think vintage-style postcards as table numbers, globes as centerpieces, paper planes as escort cards—the possibilities are endless! For a more personal touch, you can also bring in decorations that remind you of an important trip you took together or a destination that holds memories for you as a couple.

traditional wedding themes

Traditional wedding theme

Couples who want a timeless aesthetic usually go for a traditional wedding theme. These are perfect if you want a clean and elegant aesthetic. Classic styling such as white blooms, light-colored linens, posh seating, and subtle décor are typically prominent in the wedding venue. Banquet halls, hotel ballrooms, golf and country clubs, and private estates work well for this tried and tested wedding theme.  

Vintage wedding theme

Vintage weddings are always a fun, nostalgic way to celebrate the beginning of a couple’s new life together! This theme takes inspiration from yesteryear by incorporating antique-looking decor into the wedding venue, such as old suitcases, antique cameras, and book stacks. For entertainment, they usually pick out songs from their favorite era for the DJ or band to play. Couples can also cap off the celebration by driving away in a cute vintage car, like an old Volkswagen or Porsche.

bohemian wedding themes

Bohemian wedding theme

Boho weddings appeal to laid-back couples and may be confused for rustic weddings. However, a boho wedding incorporates more whimsical and eclectic elements into the event, such as mismatched chairs, punchy floral arrangements, macrame accents, oriental rugs, dream catchers, and the like.

While bohemian-themed weddings are typically held in outdoor venues such as gardens and beaches, casual venues such as barns and industrial spaces can be transformed to achieve this quirky yet lovely style. Just take a look at the fun design at Palm Event Center above!

 

Remember that wedding themes should speak to both you and your partner’s interests and personalities. All of your wedding details should complement each other—just like the two of you. Happy brainstorming!

4 Tips for Planning Your Event Floor Plan

It’s easy to get caught up in beautiful design and aesthetics when planning your wedding. However, it is essential not to lose sight of the logistical side of it — namely, your floor plan. After all, how can you enjoy all of the lovely decor if guests are packed together like sardines and caterers are getting jammed up on their serving routes?

A great floor plan allows everyone sit comfortable and mingle as they please, while ensuring event staff can move through the space without issue. Here are four key considerations when mapping out your wedding floor plan.

Know your guest list.

Your headcount is one of the most essential factors to keep in mind when creating your floor plan. Consult with your venue coordinator, as they typically have sample floor plans on-hand based on their space. Don’t forget to consider your guests’ needs, as well. If you have guests with wheelchairs or elderly folks who need a little more space to get in and out of their seats, be sure to seat them in an area that is easily accessible from the restrooms, bar, and buffet (if present).

Determine entertainment choices.

Your choice of entertainment will dictate how flexible you can be with your floor plan, as a venue’s capacity must factor in elements like photo booths, lounge spaces, interactive food stations, and the like. Be mindful that bands typically take up much more room than a DJ (don’t forget about staging and sound equipment!), so keep your venue’s measurements close as you research and create your entertainment plan.

Decide on seating arrangements.

Consider how you want to sit with your partner, as well as how you plan to seat your guests. If you want a head table with your whole wedding party, your floor plan will look different than if you opt for a two-person sweetheart table. The same goes for seating guests at banquet tables vs. round tables. In your seating plan, use the dance floor as the focal point as that’s where the action happens. Do your best to ensure all guests in the room have a good sightline of the dance floor.

Be mindful of COVID guidelines.

Last but certainly not least, keep COVID safety in mind as you prepare your floor plan. Adhere to proper social distancing guidelines to ensure your guests feel safe and comfortable. Identify the high traffic areas—like service routes and bars—and be sure to allow for plenty of space. Consider seating guests in household “pods” with a greater number of smaller tables. Be sure to work alongside your venue coordinator to ensure it will work in their space.

New Press: Woman Getting Married

The wedding industry runs on trends. Kevin shared insight with Woman Getting Married about the shifts he has seen in the industry. particularly when it comes to wedding venues!

Woman Getting Married

Kevin speaks to the growing trend of securing a single venue for a couple’s ceremony and reception. In the past, many couples have booked separate venues. However, the convenience and cost-effectiveness of sticking to one venue wins out!

The future of wedding trends looks bright. Check out the full feature for more advice from wedding experts!

Tipping Etiquette for Wedding Vendors

When planning your big day, it’s easy to get lost in the madness and forget about tipping your wedding vendors. But it’s so important to be respectful of their time and efforts, so it’s best to include gratuity in your wedding budget!

Although tipping is not required, some vendors may expect it — and likely deserve it. It is a great way to thank them for their superb service bringing your wedding day to life!

If you need guidance on whom to tip and how much to give, read on. 

tipping

Tipping Etiquette 101

Here’s a breakdown of gratuity to include for each wedding vendor.

Officiant

Many ordained clergy members won’t accept cash tips for officiating wedding ceremonies. However, a donation to their church or religious institution is greatly appreciated. For a non-religious officiant, you can give them around $50.  

Photographer and videographer

A lot of these vendors are business owners themselves, so tipping is often unnecessary. But if you’re incredibly happy with their work, feel free to give a generous tip of up to $100 (or more if you’re that satisfied!). If they have assistants or second-shooters, you can tip them anywhere from $50 to $75.

Caterer and waitstaff

While a service fee is often stipulated in your contract, this amount is typically divided amongst all the waitstaff. It’s a kind gesture to give them $10 to $20 each for their hard work. If bartending services aren’t part of your caterer’s package, tip 10% to 15% of the pre-tax bar bill.  

Hair and Makeup Artists

Just as you would for a regular hair or makeup appointment, tip makeup artists and hairstylists 20% of the total bill.

Musicians and DJs

A tip between $25 and $50 per person is customary. And, if you book a band, remember to tip their sound technician as well!

Driver, Valet, Restroom, and Coat Check Attendants

If gratuity is not yet included in your transportation bill, tip your driver 15-20% of the total cost. For valet attendants, express your gratitude by tipping $1-2 per car, to be divided among them. And for the total amount to be allocated for your restroom and coat check attendants, multiply the number of guests by $0.50 to $2.  

Wedding planner and florist

Since these vendors are typically business owners, they won’t be expecting a tip from you. If you are feeling generous, feel free to tip your wedding planner 10-20% of the total bill, or up to $500. Your florist may be tipped 10-15% of your total bill. If you prefer, you can also give them personal gifts instead.

Delivery Personnel

On your wedding day, you can expect a lot of deliveries—from your rentals to your wedding cake and flowers. Leave cash envelopes containing $5 to $10 to your coordinator or catering manager to hand out to delivery personnel.

 

Keep in mind that these numbers are only meant to serve as a guide. Ultimately, you should tip according to what your budget permits and the level of service you’ve received.

Balancing Wedding Planning with Life’s Demands

You’re engaged! Congrats! Soak it in because it just got real — yes, the wedding planning just got real. We get the pressures and demands that planning a wedding requires. We also understand that juggling a career while planning said wedding can be extra stressful. From touring venues, visiting wedding expos, attending food and cake tastings, and then responding to endless work emails — is 24 hours in a day enough?  

Now, the objective is not to scare you but to help you. We have compiled a few tips that’ll kick off the wedding planning journey!  

wedding planning

Keep work and wedding planning completely separate.

Don’t try to work on wedding stuff while you are in the office. Consider this a rule of thumb. We get it; it’s just an email here, a quick Google search there, but like all things: wedding planning deserves your undivided attention the same way your career does. 

Consider using your lunchtime to tackle those small tasks like sending that email to your potential vendor. You don’t want to send the wrong email to the incorrect person (or distro list — yikes!).  You also want to avoid forgetting to read the fine print because you skimmed through a contract while juggling other work matters.

For an effective time management strategy, try block scheduling. Set certain days for specific tasks. Tuesdays can be for research, Thursday evenings for DIY projects, and Saturdays for shopping! However you choose to slice and dice it, be intentional with your focus. Balance and strategy are key!

Ask for help!

Nobody wants to feel like a bother, but real talk: Planning a wedding is hard work!  Delegate small tasks to those that offer to help. Perhaps your bridal party can assist with sending out or tracking RSVPs or help with the party favors. Get your partner involved, too! 

If help is proposed, do not be afraid to take the person up on their offer. And if nobody is quick to raise their hand, kindly asking for help will do you no harm. Also, don’t forget about those couple friends who have hosted a wedding before. They have lots of advice!  Don’t reinvent the wheel; modify it to fit your use!  

Don’t forget to rest.

We know, there is so much to do, and setting aside evenings for wedding planning just doesn’t seem like enough time. But, rest is important! Burnout can be detrimental to your career and it can suck the fun right out of wedding planning. 

Take breaks. Go on date nights. Be intentional about being present with your partner. Explore new music together.  Plan a weekend getaway. Your livelihood should not revolve around wedding planning but around the love you two share!

Planning a wedding while maintaining professional poise can feel burdensome and like a juggling act, but it doesn’t have to be! Plan for the unforeseen and receive it as gracefully as possible. If your budget allows it, hire a wedding planner! Let them take all that responsibility off your plate. Enjoy your engagement and know that what is waiting for you on the other side of your wedding finish line is the beginning of your new forever! 

Should I hire a coordinator?

On your wedding day, the last thing you want to do is stress! Hiring a professional coordinator can be the solution to your worries, but engaged couples often question – do they need a coordinator? Read on for questions to ask yourself to determine if it’s the right fit for you!

Are you an organized, Type-A person? Or do you prefer to let things flow?
There are a lot of moving pieces when it comes to planning a wedding. From guest lists to budget spreadsheets, wedding planning is a project for those who are especially detail-oriented and need to have control over every little aspect of their big day. Those who prefer to let things flow and take it easy would do well to bring on a professional to ensure that things fall into place as they should.

Do you value the opinion of a professional?
Even if you’re the most organized person you know, planning your wedding is not your full-time job. Event coordinators plan weddings for a living and are well versed in the little things that come together for the perfect celebration. A coordinator can help you navigate the vendor research process, as well as help to coordinate your wedding team and manage contracts and invoices. As a professional, they will have connections in the industry and will be able to provide you with educated opinions and referrals which can be invaluable throughout the planning process.

Will you be busy on your wedding day?
Well, that’s an easy one – of course you will be! You’ll be overwhelmed with love and emotions and you’ll want to spend your time with friends and family, not ensuring that the cake has been dropped off and the florist has placed all of her arrangements in the right place. If a full wedding coordinator isn’t in your budget (or you’d prefer the DIY route), we highly recommend all couples to hire a day-of coordinator to handle the last-minute logistics. Trust us, you won’t regret it.

So, is a coordinator right for you? We encourage all couples to get some help on planning – the process should be fun and there’s nothing fun about feeling overwhelmed. Whether you get help from your parents, your friends or a professional coordinator, we definitely think every couple could use the insight!

Proudly serving Bay Area Weddings for over twenty years, Fantasy Sound aims to be engaged couples’ first stop- offering Disc Jockey, Videography, Event Lighting Décor and Wedding Planning services. They are fueled by great ideas paired with strong coffee, and will never turn down a piece of red velvet wedding cake.

Time Management Tips for Planning Your Wedding

When you first get engaged, it can seem like your wedding is so far away. However, as you start to knock out task after task, time starts to fly and it can feel like wedding planning is consuming. Rather than let your to-dos stress you out, here are some tips for managing your time wisely and ensuring everything gets done.

Dedicate time to planning
That’s right – grab your schedule and block out times of the day for wedding planning. That means that at any other time, weddings should not be on your mind! It’s easy to burn out if it’s all you are thinking about, so be sure to make time for date nights, social outings and other hobbies.

Ask for help
Planning your wedding will take ten times longer if you have to singlehandedly plan everything and put together every program, favor, and other decor pieces. Don’t be afraid to ask your wedding party members and your family for help – sharing the responsibilities means splitting the time!

Hire a professional
At a certain point, the time and money you spend on an aspect of the wedding are worth outsourcing it to a professional. Did you dream of DIYing your own wedding flowers? Perhaps. But, do you need to spend the several days before your wedding receiving, storing, arranging and placing all of your bouquets and centerpieces so they stay fresh for the event itself? Probably not.

Use an app
There are so many programs out there to help you with wedding planning – are you taking advantage of them? From your standard checklist to floor plans to guest lists, it’s worth trying out some of the top wedding planning apps to see which can streamline your journey to ‘I do.’

Planning your wedding doesn’t need to be a headache and it certainly doesn’t need to take up all of your waking hours! Set priorities, get them done and don’t spend any extra time worrying about what still needs to be finished. Know that everything will come out perfectly on your Big Day!

Proudly serving Bay Area Weddings for over twenty years, Fantasy Sound aims to be engaged couples’ first stop- offering Disc Jockey, Videography, Event Lighting Décor and Wedding Planning services. They are fueled by great ideas paired with strong coffee, and will never turn down a piece of red velvet wedding cake.

Press: Honeybook

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We are thrilled to share Kevin’s recent feature on Honeybook about the best tech apps for creative professionals! Check out the full feature here.

Looking for more on tech apps? Join Kevin on Wednesday at 12pm PST/3pm EST for his Honeybook webinar where he’ll dig deeper into the best apps to use, depending on your business needs. If you’d like to join, please RSVP here. See you there!

Proudly serving Bay Area Weddings for over twenty years, Fantasy Sound aims to be engaged couples’ first stop- offering Disc Jockey, Videography, Event Lighting Décor and Wedding Planning services. They are fueled by great ideas paired with strong coffee, and will never turn down a piece of red velvet wedding cake.

How To: Organize your Wedding Checklist

Six months ahead of the wedding, most soon-to-be brides and grooms are starting to get the pre-wedding jitters. The reality that the big day is quickly approaching starts to set in, making the last leg of wedding planning a bit stressful. However, being proactive early on in the planning process is the best way to make the last six months before the wedding day less overwhelming. At the six-month mark, it’s important to sit down with your partner to ensure that certain things are checked of your wedding to-do list. Not sure what you should be crossing off? We’ve compiled a list to help you get started!

The Caterer:
A reception is not complete until you have the cocktail and/or dinner menu squared away. Therefore, you will want to avoid dropping the ball when it comes to securing a caterer. If your reception venue does not include a catering option, hiring an outside caterer early on in the wedding planning process will allow you to thoroughly sort through your options and nab your top pick. Research each caterers’ background and don’t be afraid to request referrals from their past clients. Remember that your job is not complete once you book the caterer. You will need ample time to craft, taste and finalize the menu.

The Honeymoon:
Be kind to your pockets and scratch the honeymoon getaway off of your checklist way ahead of your six-month wedding check-up. Give yourself at least a year to book flights and make hotel reservations. If the idea of planning an extravagant honeymoon on your own seems too overwhelming, work with a travel agency to find your dream destination at a great price.

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Photo credit: Lauren Conrad

The Photographer:
High-quality wedding photographers are hot commodities, thus waiting until the last minute to book them is an absolute no-no. As a general rule of thumb, set the date and then set out on the hunt for a photographer. Most wedding photographers book a year or more in advance, which means you will have to move quickly!

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Photo by: Brides.com

The DJ:
The top DJs in your area will most likely be off the market six months before your wedding date. Avoid a lackluster reception by booking your DJ anywhere between a year to nine months in advance. Give yourself enough time to get a feel for multiple DJs and their styles as opposed to rushing to book the first available DJ weeks before the wedding.

Staying organized and on top of your wedding checklist will make the last six months before the wedding smooth sailing. Enjoy your pre-wedding day festivities and make the wedding checklist the last of your worries!

Proudly serving Bay Area Weddings for over twenty years, Fantasy Sound aims to be engaged couples’ first stop- offering Disc Jockey, Videography, Event Lighting Décor and Wedding Planning services. They are fueled by great ideas paired with strong coffee, and will never turn down a piece of red velvet wedding cake.

How To: NOT Be a Bridezilla/Groomzilla

Let’s admit it – sometimes wedding planning can get a little bit out of hand. Of course, it is your day and you should have full control over the planning process, but that does not mean that you should let yourself spiral out of control! Weddings are for bringing family and friends together, not for alienating those around you. That being said, would your perfectly planned wedding be worth it if it meant hurting some of your closest friends or family? Here’s how to keep your cool without becoming a wedding nightmare (and let’s face it – this affects both brides and grooms!)…

Take Yourself Out
Is your future mother-in-law giving you a headache? Or is it your maid of honor who is speaking her mind a bit too much? Whatever the situation, the first thing you want to do is remove yourself from the situation. The last thing a stressful situation needs is anxiety! Take a breather, spoil yourself to a latte, or treat yourself to a mani/pedi – whatever it takes to diffuse your nerves and come back down to your rational self. Think the situation through – is it really a big deal? If it’s not, brush it off and go about your day. Your mind will thank you! If it’s still a major deal, continue reading…

Talk it Out (Calmly!)
Now that you’ve had your solo time to think things through, it’s time to face the problem head-on. This does NOT mean barging in on your fiancé, yelling that there is no possible way to fit in his long-lost great-aunt. This means sitting down with the offending party and really getting down to the problem. Say your piece, but listen to the counter-argument as well. Stay calm and, if you start to hear your voice rise, make the conscious effort to bring it back down. If all goes well, you will reach a compromise that satisfies both parties, but if it still doesn’t play out that way, at least you know that you handled it in a rational way rather than losing your head.

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Think of the Wedding
If you’re arguing with your spouse-to-be, consider if it’s worth fighting over the day that unites the two of you as a couple. Our bet is that the love and commitment you feel for each other outweighs any disagreement you may find on the way. You’re supposed to have fun with the process! If it’s another member of the wedding party that’s making your head spin, remember that your wedding is YOUR day. You should do things in a way that will make you happy, but do consider the importance of that person being a part of your big day. Chances are you’ll care more about your sister being by your side than the fact that she isn’t wearing the dress you picked out, but you can always reserve the right to have your wedding the way you want it – drama-free (thinking about any long-term repercussions, of course!).

At the end of the day, it’s really about preventing yourself from getting overly stressed on the journey to your wedding day. Nobody likes a control freak and we’ve all heard those stories of monster bridezillas/groomzillas – trust us when we say it’s just not worth it!

Proudly serving Bay Area Weddings for over twenty years, Fantasy Sound aims to be engaged couples’ first stop- offering Disc Jockey, Videography, Event Lighting Décor and Wedding Planning services. They are fueled by great ideas paired with strong coffee, and will never turn down a piece of red velvet wedding cake.

How To: Let’s Talk Budget

So, it’s time for the budget talk… While it’s not the most romantic part of planning your wedding, it is one of the most important steps that you and your partner will take together. It is imperative that the two of you take the time to sit down early in the process to ensure that everyone is on the same page when it comes to financing your big day.

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Before divvying up the budget, you’ll want to determine who is contributing to your wedding. Gone are the traditional days of the bride’s parents covering the costs – trends show that couples are contributing significantly, as well as other family members.

After determining the sources of your funds, you’ll want to discuss what you value the most on the big day – we like to suggest coming up with a list of top 3 “Must-Haves”. This is one of the most essential parts of your budget discussion, so be sure to agree on some common ground when it comes to your financing (perhaps the cigar bar isn’t a requirement!).

Most likely, you’ll be finding a number of sample budget templates online which will tell you how much to spend in what departments. However, at the end of the day, it’s really up to you to decide where your money is spent! It may help to create a spreadsheet or budget template to keep track of your expenses throughout the process.

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Once all is discussed and settled, it’s time to get organized. You’ll want to start by researching vendors in each category of your wedding plan to get a better idea of what you can get for your price points. When doing your research, it’s imperative to give wedding professionals all relevant information—preferred date, number of anticipated guests, etc.—so they can provide you with an accurate quote for your records.

One last note about budgeting – it can be easy to overlook some of the “extra” costs associated with your wedding, so keep the little things in mind as well – postage for invitations, transportation for the two of you after the wedding, gratuity for vendors, gifts for your wedding party, etc. Planning in advance is always key for a smooth and seamless process!

Proudly serving Bay Area Weddings for over twenty years, Fantasy Sound aims to be engaged couples’ first stop- offering Disc Jockey, Videography, Event Lighting Décor and Wedding Planning services. They are fueled by great ideas paired with strong coffee, and will never turn down a piece of red velvet wedding cake.

We’re Wedding Wire Rated!

Fantasy Sound Event Services is now WeddingWire Rated for 2011!

Livermore, California – July 6th, 2011 – WeddingWire, the nation’s leading wedding technology company, is pleased to announce that Fantasy Sound Event Services is WeddingWire Rated 2011 for Disc Jockey, Videography, and Wedding Planning. WeddingWire Rated is an annual award program that distinguishes wedding vendors across the country for their excellence. Based on hundreds of thousands of recent wedding reviews, WeddingWire Rated is the most recognized and trusted brand among engaged couples looking to find the best local businesses for their wedding.

Fantasy Sound Event Services has 25 reviews on WeddingWire. Reviews by our newlywed clients include detailed ratings and insightful descriptions about their experiences working with our business and staff. Our reviews provide transparency for potential clients, assisting them in making the most informed decisions for their big day.

“We are delighted to unveil the 5th annual WeddingWire Rated program,” said Timothy Chi, CEO, WeddingWire, Inc. “Fantasy Sound Event Services has made a commitment to capturing their clients experiences on the nation’s leading wedding review site.”

As the largest site for wedding reviews, WeddingWire empowers engaged couples with the most comprehensive and trusted review system available. The WeddingWire Rated program provides Fantasy Sound Event Services with a simple platform to capture customer feedback from their wedding planning experience. Newly engaged couples can easily access all of the reviews for Fantasy Sound Event Services on WeddingWire.com. We would like to thank our newlyweds for our WeddingWire Rated 2011 recognition.

For more information, please visit Fantasy Sound Event Services on WeddingWire here.

For more information on WeddingWire Rated 2011, please visit www.WeddingWire.com.

Exciting News!

WeddingWire, the nation’s leading wedding technology company, is thrilled to announce that Fantasy Sound Event Services has been selected to receive the prestigious annual WeddingWire Bride’s Choice Awards™ 2011 for Disc Jockey!

Recognition for the Bride’s Choice Awards™ 2011 is determined by recent reviews and extensive surveys from over 750,000 WeddingWire newlyweds. Our past clients are among those that shared their experiences on WeddingWire, the largest wedding review site in the nation.

Fantasy Sound Event Services  stands among the top five percent of wedding professionals in the WeddingWire community, representing quality and service excellence within the wedding industry. Awards were given to the top wedding professionals across 20 service categories, from wedding venues to wedding photographers, and were based on the overall professional achievements throughout the past year.

“WeddingWire is honored to celebrate the success of the top-rated wedding professionals within the WeddingWire community,” said Timothy Chi, WeddingWire’s Chief Executive Officer. “With the annual Bride’s Choice Awards™ program, WeddingWire has the unique opportunity to recognize the best wedding professionals across the US and Canada. We applaud Fantasy Sound Event Services for their professionalism and dedication to enhancing the wedding planning experience last year.”

We are happy to announce that Fantasy Sound Event Services is among the very best Disc Jockeys within the WeddingWire Network, which includes leading wedding planning sites WeddingWire, Martha Stewart Weddings, Project Wedding and Weddingbee. We would like to thank our past clients for nominating us to receive the Bride’s Choice Awards™ 2011.

For more information, please click here to visit our WeddingWire Storefront today.

For more information on the Bride’s Choice Awards™ 2011, please visit www.WeddingWire.com.

About WeddingWire, Inc.
WeddingWire.com, the nation’s leading technology company serving the $70 billion wedding industry, is the only online wedding planning resource designed to empower both engaged couples and wedding professionals. For engaged couples, WeddingWire offers the ability to search, compare and book over 200,000 local wedding vendors, from wedding venues to wedding photographers to wedding cakes. WeddingWire also offers an online community and a suite of cutting-edge planning tools for weddings, including wedding websites and wedding checklists, all at no charge. For wedding professionals, WeddingWire provides free online management tools creating the only market opportunity that gives local businesses control over their clients, reviews, leads and performance. Businesses that join the WeddingWire Network appear on WeddingWire.com and other leading sites, including MarthaStewartWeddings.com (NYSE: MSO), ProjectWedding.com and Weddingbee.com (both part of eHarmony), and Celebrations.com (part of the 1-800-Flowers family of brands, NASDAQ: FLWS).